Fiscal Technician (CYF) - Accounts Payable Subsidies

Job Description

GENERAL PURPOSE

The Fiscal Technician Children, Youth & Families - Accounts Payable Subsidies position is an advanced clerical accounting position involving the application of bookkeeping principles and practices, and the management of fiscal records.

SUPERVISION RECEIVED

This position reports directly to the Accountant 2.

SUPERVISION EXERCISED

This position does not exercise supervision over other employees.

ESSENTIAL DUTIES OF THE POSITION

Verifies, codes, and processes subsidies for all foster and kinship parents, eligible adoptions, and permanent legal custodianships.

Maintains labor distribution. Reconciles and balances labor distribution to general ledger on a quarterly basis. Assists in preparing the PW1171 for inclusion with the state invoice submission.

Processes payment of the monthly mileage and expense logs for staff. Compiles monthly summary and averages report.

Prepares Social Security deposits and enters into CAPS. Prepares Promise 40.

Communicates with external parties regarding the processing of necessary paperwork.

Responsible for the maintenance of petty cash, Kinship Vouchers, and gas cards.

Maintains file on County vehicles including total mileage and gas consumption.

Collects and processes receipts for County Voyager cards and County P-Cards, matching them to the credit bi-monthly. Follows up if items are missing.

Prepares and enters budget adjustments.

Maintains confidentiality at all times.

Attends training as required.

May be required to work in another unit/division to provide coverage.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE Possession of an Associate's degree in Accounting or Business Administration; AND

At least one (1) year of full-time professional work experience in maintaining and reviewing fiscal records; OR

At least one (1) year as a County Fiscal Assistant; OR

At least three (3) years of full-time professional work experience involving the maintenance of fiscal or financial records, including at least one (1) year of the application of accounting or fiscal principles and practices.

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of bookkeeping principles and practices.

Knowledge of modern office practices and equipment including Microsoft Office.

General knowledge of accounting principles and methods.

Ability to perform detailed work involving written or numerical data. Ability to make arithmetical calculations rapidly and accurately.

Ability to analyze and interpret fiscal information.

Ability to apply and adapt established methods to financial transactions.

Ability to establish and maintain effective working relationships.

Ability to clearly express ideas verbally and in writing.

Ability to maintain confidentiality at all times.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT

Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the office is moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS : FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION : CAREER SERVICE

PAY GRADE : PS/GR33

UNION STATUS : PSSU

Updated September 2026