Accounts Payable Specialist

Accounts Payable Specialist

Location: Riverside, California

Reports To: Accounting Manager

Classification: Nonexempt

Pay: Up to $22/Hour

Summary

Under the direction of the Accounting Manager, the AP Specialist will focus primarily on Accounts Payable functions while also participating in general accounting responsibilities including preparing and entering general journal entries. The AP Specialist position is a key supporting accounting position working with our operational locations within California and Canada.

Essential Functions of the Job

• Maintain accounts payable: process invoices, confirm validity of the debt, gather appropriate signatures, and ensure invoices paid on time.
• Preparation of AP Aging and other month end reports as needed.
• Maintain goods received/not invoiced report and resolve any uncleared items.
• Collaborate with vendors and other departments to resolve issues and streamline existing processes.
• Prepare and enter general journal entries into accounting system, including accruals and prepaid expenses.
• Reconciliation of vendor accounts and GL accounts as needed.
• Participates in cross-training activities to assure office work coverage.
• Provide supporting documentation for annual and interim audits.
• Process 1099s
• Provide training to new employees engaged in the Accounts Payable process as well as work with fellow team members to resolve concerns.
• Additional responsibilities assigned as required to support the business.

Demonstrated ability to use business software systems Microsoft Office Suite; specifically Outlook, Word and Excel.

Experience/familiarity with ERP platform and paperless accounting systems. Experience with Esker or SAP experience preferred.

Demonstrated proficiency for all areas of responsibility within accounts payable.

Excellent written and oral communication skills

Proven ability to take initiative and achieve results in a fast-paced and changing environment.

Ability to read, analyze, and interpret common business documents.

Must be able to follow processes and procedures

Must be organized

Must be reliable and punctual

Detail-oriented and the ability to handle multiple tasks within deadlines.

Excellent interpersonal and communication skills and the ability to work in a team environment.

Education/Training Requirements

• High School Diploma required.
• 1-2 years of Experience in Accounting.
• Will consider a combination of experience and education.

Physical Requirements

• Position is on-site. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Occasional stooping, bending or kneeling required.

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