Administrative Assistant

Evan W. Smith Funeral Services

Job Description

We are seeking an Office Coordinator to join our team in our Wilmington/Dover locations. You will perform clerical and administrative duties, catering to the needs of families, and ensuring seamless office operations.

BILINGUAL SPANISH CANDIDATES ARE ENCOURAGED TO APPLY

Responsibilities:

Act as a liaison between families, funeral directors, and office staff
General administrative and clerical duties
Draft correspondences and other formal documents
Plan and schedule appointments and events; Manage and coordinate appointment calendar
Greet and assist onsite guests
Coordinate, receive and record payments
Verify insurance and complete coordinating paperwork; work with insurance company to completion of claim
Maintain accurate and timely client records
Place orders for flowers, caskets, keepsakes, office and other supplies
Create notices and other print material
Provide families with proof of print materials, manage changes, and secure approval
Coordinate printing of materials
Input information into company databases
Provide administrative support across the organization
Support and supervise subordinate staff
Perform all other office tasks
Ensure that public areas are presentable and stocked

Qualifications:

Previous experience in office administration or other related fields
Proficient with standard suite of office programming
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Well developed organizational skills
Exemplary time management skills

Minimum Requirements:

Minimum of one year experience in a professional office setting
Ability to operate basic office equipment
High school diploma or equivalent
Valid licensed and insurable driver
Ability to lift up to 25 pounds at times

Company Description

We are a well known and respected minority owned and operated boutique funeral home. We were founded over 12 years ago. Evan W. Smith Funeral Services provides services to the communities of Delaware through our well appointed locations, in Wilmington and Dover...with a third location coming soon. We are committed to providing our families with a superior experience in a caring and compassionate environment.

Company Description

Apply

Vacancy posted 27 days ago

Similar jobs that could be interesting for youBased on the Administrative Assistant in Dover, DE vacancy

Administrative Assistant
$21 per hour
...21.00 USD Hourly Work Shift: Based on facility's needs (United States of America) Job Description Responsibilities Administrative Assistant Wage: $21/hour Background check, drug screen, and proof of employment eligibility required Location: Bayhealth Hospital...
Suggested
Hourly pay
Temporary work
Monday to Friday
Flexible hours
Shift work
HHS
Dover, DE
5 hours ago
Administrative professional - school
...Administrative Assistant I The Administrative Assistant provides comprehensive administrative support to students, families, and staff at Providence Creek Academy Charter School. This role is essential to maintaining efficient front office operations and fostering...
Suggested
Work at office
Day shift
Delaware Schools Consortium
Dover, DE
3 days ago
Part Time Administrative Position
$18.8 per hour
...Position Details Position Information Position Title Administrative Assistant Position Number TBD Position Type Temporary Part-Time Hiring Location Terry Campus-Dover, DE Contact Phone Number 302-857-129...
Suggested
Temporary work
Part time
Work at office
Delaware Technical & Community College
Dover, DE
2 days ago
OR Scheduler
...Collaborates with Business Office/Patient Access to supply information as requested for discrepancies in billing/charging processes.f. Assists with operational reports as needed for payroll, shared governance, performance improvement and other functions as requested 4....
Suggested
Zero hours contract
Work at office
Shift work
Bayhealth
Dover, DE
2 days ago
Clinic Administrative assistant
...purchase orders using the appropriate software application. Assisting with department/facility accounts receivable and accounts... ...forms and supplies. Assisting with various basic personnel administrative functions as needed. Acting as backup to other clerical personnel...
Suggested
Work at office
Fresenius Medical Care
Dover, DE
17 hours ago
Scheduler I
...when applicable), and collection of associated paperwork. Multitasks between answering phone calls, making outbound phone calls and assists patients and physicians with their scheduling needs. The Scheduler I must possess good communication, interpersonal, organizational...
Hourly pay
Full time
Work at office
Shift work
Bayhealth
Dover, DE
2 days ago
Fundraising & Development Specialist - LoopRoots Foundation
The LoopRoots Foundation is a nonprofit, tax‑exempt organization dedicated to supporting justice‑impacted families through transportation, therapy, and technology‑driven programs. Our mission is to remove the physical, financial, and emotional barriers that prevent families...
Contract work
Part time
Local area
Remote work
Flexible hours
LoopRoot Foundation
Dover, DE
2 days ago
Administrative professional - school
...Administrative Clerk 1A - 10-Month Perform necessary functions to support student achievement and district operations Provide Customer Service... ...Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgment and...
Delaware Schools Consortium
Dover, DE
2 days ago
Office Clerk
...front-end personnel to keep customer inconvenience to a minimum. 4) Enforce store policy as it relates to front end operations and assists bookkeeper with discipline of front-end associates who fail to abide by company policies and procedures. 5) Delegate...
Work at office
Shift work
Redner's
Dover, DE
2 days ago
Office Clerk
...for front-end personnel to keep customer inconvenience to a minimum; Enforce store policy as it relates to front end operations and assists bookkeeper with discipline of front-end associates; Delegate responsibilities to cashiers as prescribed by store management or...
Work at office
Redner's Markets
Dover, DE
4 days ago
Administrative Assistant
...Position Title: Administrative Assistant Duration: 12 Weeks with possibility of extension Location: 100 South Main Street, Smyrna, DE 19977 Shift hours: Start time: 8 am (8 hour shift/40 hours weekly) Position Summary: To support call handling...
Shift work
Global Pharma Tek
Smyrna, DE
1 day ago
Administrative Specialist
...Administrative Specialist This is not a merit position. This is a position with the Kent Conservation District. Title: Administrative Specialist Program: DNREC – Division of Waste and Hazardous Substances Location: Dover, DE Closing Date: July 20, 2026 Point of...
Kent Conservation District
Dover, DE
7 days ago
Automotive Office Manager - Dover Chevy
...and growth . What You'll Do Lead and manage the dealership accounting office team Oversee daily office operations and administrative processes Ensure accuracy of financial schedules and reconciliations Review general ledger, bank reconciliations, and...
Temporary work
Work at office
Local area
Immediate start
HERTRICH Family of Automobile Dealerships
Dover, DE
21 days ago
Human Resources Rep - Recruitment
...The Human Resources Assistant provides essential administrative, customer service, and compliance support to the Office of Human Resources. This role assists with welcoming visitors and handling telephone inquiries to ensure a professional and supportive office environment...
Temporary work
Work at office
Delaware State University
Dover, DE
4 days ago
Sr HR Representative
$70k - $115k
...investigations as needed Ensure compliance with required regulations, policies, and laws related to Human Resources activities Ensure the administration of audit activities for compliance within HR policies and procedures Ensure management is trained in interviewing, hiring,...
Hourly pay
Work experience placement
DHL Supply Chain
Dover, DE
2 days ago
Store Worker
Job Title Duties Help Maintaining adequate stock of resale items. Identifying any obvious spoilage, damage, and out-of-date merchandise. Receiving supplies, equipment and resale items. Operating a computer system that calculates and marks prices, and ...
US Department of War
Dover, DE
3 days ago
Human Resources Rep - Recruitment
...looking for a dependable and detail-oriented Human Resources (HR) Assistant to join our team! This role helps keep HR operations running... ...incoming calls, coordinating correspondence, supporting administrative processes, and maintaining accurate employee records. Why Join...
Work at office
Monday to Friday
Frederick County Local Government
Dover, DE
4 days ago
Store Worker
Store Workers Store workers serve in one or more commissary store departments (e.g., grocery, produce, warehouse, etc.) performing a variety of duties involved in receiving, handling, marking, preparing, displaying, and maintaining the stock of resale items. This is...
US Government Jobs
Dover, DE
3 days ago
Store Worker
...Continuously walk, stand, bend, stoop, stretch, and reach. (2) Lift up to 50 pounds independently and occasionally over 50 pounds with assistance. You will attest to your ability to perform these physical requirements in the Questionnaire. As part of the online...
Permanent employment
Full time
Part time
Remote work
Trial period
Defense Commissary Agency
Dover, DE
4 days ago
Store Worker
USA Government Jobs - - Responsibilities: Maintaining adequate stock of resale items; Identifying any obvious spoilage, damage, and out-of-date merchandise; Receiving supplies, equipment and resale items; Operating a computer system that calculates and marks prices, and...
USA Government Jobs
Dover, DE
4 days ago
Data Entry Operator | Junior (Remote)
About the job Data Entry Operator | Junior (Remote) Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures...
Remote work
Only Data Entry
Dover, DE
2 days ago
Store Worker
...Continuously walk, stand, bend, stoop, stretch, and reach. (2) Lift up to 50 pounds independently and occasionally over 50 pounds with assistance. Other Employment Details Overtime: Occasional Bargaining Unit Status: Varies by location Fair Labor Standards Act (FLSA):...
Remote work
United States Department of Defense
Dover, DE
2 days ago
Administrative Support Specialist
Overview B3H is seeking a Squadron Administrative Support Specialist to provide administrative, deployment-support, and readiness-support services... ...are in Fort Walton Beach, Florida. Responsibilities Assist flight commanders in providing data as requested by the Commander...
Contract work
Work at office
B3H
Dover, DE
2 days ago
Grocery Stock Clerk - West Dover
...-ExemptJOB SUMMARY:To maintain pricing, stocking, and rotation of merchandise in the grocery department.ESSENTIAL JOB FUNCTIONS:1) Assist in unloading the merchandise.2) Transport stock for storage to stock areas.3) Open cartons and price items (if needed) accurately.4...
Shift work
Redner's Warehouse Markets
Dover, DE
17 hours ago
Grocery Stock Clerk - West Dover
Redner's Markets - 25 Greentree Drive - Responsibilities: Assist in unloading merchandise; Transport stock for storage to stock areas; Open cartons and price items; Keep store shelves fully stocked according to tag allocations; Assist in building store displays
Redner's Markets
Dover, DE
17 hours ago
HR Rep Full Time
Career Opportunities: HR Assistant (523761) Requisition ID 523761 -Posted 05/01/2026 - Architectural Products Group - Oldcastle APG... ...technologies. Job Summary The Human Resources Assistant will provide administrative support to the site's Human Resources Department and its...
Hourly pay
Full time
Temporary work
For contractors
Work at office
Local area
Oldcastle APG
Dover, DE
17 hours ago
Staff Engineer
...of Sediment & Stormwater plans. Duties will also include planning, management and inspection of drainage improvement projects and assisting in various capacities to support the Stormwater Program. The Staff Engineer will be responsible for overseeing and managing engineering...
Full time
Kent Conservation District
Dover, DE
4 days ago
Stocking Team Associate
Walmart Stores | Medical, Dental, Vision, Rx + 401(k) with match + PTO + 100% Reimbursement of Tuition & Books | 36 Jerome Drive | Responsibilities: Unload trucks; Sort products in the backroom; Stock products on shelves; Ensure aisles are neat and area is clean; Greet...
Immediate start
Wal-Mart Stores , Inc.
Dover, DE
17 hours ago
Grocery Stock Clerk - West Dover
...Summary: To maintain pricing, stocking, and rotation of merchandise in the grocery department. Essential Job Functions: Assist in unloading the merchandise. Transport stock for storage to stock areas. Open cartons and price items (if needed) accurately...
Part time
Shift work
Redner's Markets
Dover, DE
4 days ago
Medical Support Assistant (Advanced)
...appointments and/or consults; Enter no-show information; monitor appointment requests from multiple electronic sources; Coordinate administrative functions relating to transfers to other VA facilities or private hospitals; Verify and update patient demographics and...
USA Government Jobs
Dover, DE
1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!