Administrative Assistant

Job Description Job Description Administrative Assistant – Aston Carter Overview Aston Carter is partnering with a leading manufacturing organization to hire a full‑time Administrative Assistant . This role provides comprehensive administrative and clerical support across Human Resources, Project Management, Estimating, Engineering, and Manufacturing. The position focuses on accurate data entry, document control, and project coordination , supporting the preparation of customer quotes, proposals, and required forms. This opportunity is ideal for someone who enjoys detailed work, managing multiple priorities, and collaborating with cross‑functional teams in a fast‑paced, manufacturing‑driven environment. Key Responsibilities Administrative Support — Perform general office duties including data entry, filing, document preparation, and cross‑departmental support. HR Assistance — Provide administrative support to the HR team as needed. Project Coordination — Support documentation and workflow for HR, Project Management, Estimating, Engineering, and Manufacturing. Data Entry — Complete high‑volume data entry for customer forms using Excel, Word, and other applications. Quote & Proposal Support — Collect documents, maintain quote files, assemble binders, and ensure all materials are accurate and complete. Document Control — Maintain organized, current, and accessible records across multiple departments. Template & Form Management — Create, update, and maintain customer forms and templates. Specification Management — Download customer specifications and load them into proposal folders. Pricing Verification — Confirm accuracy of customer pricing forms and ensure data links function correctly. Communication Tracking — Maintain email logs to support accuracy and traceability in quote preparation. Proposal Writing Support — Assist Estimating and Project Management with proposal content and document organization. QAD Entry — Enter budget sheet information into the QAD system with precision. Cross‑Department Flexibility — Provide support wherever needed, especially for leadership in project management, engineering, manufacturing, and estimating. Complete additional administrative tasks or special projects as assigned. Essential Skills & Experience 3+ years of administrative support experience, ideally in manufacturing or construction. High school diploma required; associate degree preferred . Advanced intermediate proficiency in Excel, Word, Outlook, and Acrobat DC . Strong data entry accuracy , attention to detail, and organizational skills. Experience supporting multiple departments and coordinating projects. Ability to transfer information accurately into the QAD system . Strong editing, proofreading, math, and research skills. Experience with document control and maintaining structured filing systems. Ability to manage multiple priorities in a fast‑paced environment. Clear and professional written and verbal communication skills. Reliability, long‑term commitment, and a collaborative mindset. Preferred Qualifications Experience supporting HR, Project Management, Estimating, Engineering, and Manufacturing teams. manufacturing or construction environment. Familiarity with subcontractor and sub‑fabricator contact lists. Ability to work as a flexible resource and support leadership across departments. Interest in contributing to a company focused on continuous improvement and positive organizational change. Work Environment This is a full‑time, on‑site role in an office attached to a manufacturing shop. The environment is professional yet relaxed, with a strong blue‑collar culture and long‑tenured employees. You’ll collaborate daily with project management, engineering, manufacturing, estimating, and HR teams, using tools such as Microsoft Office, Acrobat DC, and QAD . Dress code is business casual , with jeans permitted on Fridays. About Aston Carter Aston Carter is committed to connecting skilled professionals with meaningful career opportunities. This role is with one of our long‑standing partners, offering stability, growth, and the ability to interview next week and start ASAP . Job Type & Location This is a Contract to Hire position based out of Kansas City, MO. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position is anticipated to close on Jun 5, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.