Executive Assistant (TS/SCI Clearance Required)

Executive Assistant

NextGen Federal Systems is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to our Intelligence Community (IC) customer. The selected candidate will support a full range of administrative operations while working directly with senior leadership and security personnel in a fast-paced mission environment.

Responsibilities

• Provide executive-level administrative support to customer leadership
• Assist the Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements
• Review, coordinate, and track internal and external staff clearance and nomination packages
• Prepare staff summary sheets, Memorandums of Agreement (MOA), and official correspondence
• Update and develop office-level Standard Operating Procedures (SOPs)
• Facilitate Defense Travel System (DTS) travel for government personnel
• Maintain the DIA Administrative Requirements Tasking System (DARTS)
• Coordinate in-processing and out-processing for government staff and contractor personnel
• Manage conference room scheduling, appointments, and senior leadership calendars
• Coordinate office supply orders and serve as vehicle coordinator, including maintenance of vehicle logs and required reporting
• Maintain internal files and records management systems
• Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards
• Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
• Disseminate pertinent information to Communities of Interest (COI)
• Collect and prepare operating reports and budget expenditure data
• Assist in preparation of presentations, read-ahead books, charts, graphs, and narrative reports
• Screen incoming correspondence and determine appropriate action
• Review outgoing correspondence to ensure proper formatting, grammar, and coordination
• Support data transfer and removable media procedures
• Utilize the Aircraft and Personnel Automated Clearance System (APACS)
• Ensure compliance with and dissemination of the Foreign Clearance Guide (FCG)
• Coordinate submission of Country and Theater Clearance requests and advise travelers on Combatant Command travel requirements, including official passports and visas
• Maintain awareness of current theater travel requirements and Joint Travel Regulations (JTR)

Qualifications

• High School Diploma or equivalent required
• Minimum of 3 years of administrative experience
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge and understanding of DoD processes and terminology
• Experience supporting senior leadership in a secure government environment
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple tasks in a high-tempo operational setting
• Active TS/SCI clearance required

Desired Experience

• Experience supporting Intelligence Community organizations
• Familiarity with DARTS, DTS, APACS, and clearance processing procedures
• Experience with security office coordination and foreign travel requirements

NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance. We have established and foster a corporate culture where we:

• Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.
• Communicate the importance of our mission and our employees' contributions to it, ensuring they understand how their job role contributes to the greater good.
• Openly promote and communicate our ideas for change and adaptability.
• Strive to achieve results as an organization. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
• Value the talents and contributions of our employees as the key factor for our success.
• Create an environment where people can engage at all levels.
• Encourage people to take risks and allow them to make mistakes.

RefID: D09y