Executive Operations Coordinator

Executive Operations Coordinator

Location: Mesquite, Texas
Reports to: Chief Executive Officer
Compensation: $60,000 to $70,000, plus bonus eligibility
Position Type: Full-time, on-site

About the Role

The Pickle Juice Company is seeking an experienced, resourceful, and highly adaptable Executive Operations Coordinator to serve as a force multiplier through close partnership with the CEO and executive leadership team.

This role combines meaningful executive support with company-level project execution, process improvement, technology adoption, employee experience, and office operations. The successful candidate will anticipate needs, operate independently, exercise sound judgment, and help translate company priorities into coordinated action.

This is not a traditional Executive Assistant role centered primarily on scheduling and administrative support. It is also not a Chief of Staff role responsible for shaping strategy or operating as a member of the executive leadership team.

The position sits between those roles. It requires the service orientation and attention to detail of an accomplished executive support professional, together with the project ownership, curiosity, and tactical execution skills of an effective operator.

The position works broadly across the company, but its priorities are established through its direct reporting relationship. This allows it to remain focused on work that creates the greatest leverage rather than becoming a general resource for responsibilities that belong within another department.

Key Responsibilities

Executive and Leadership Support

• Anticipate needs and remove administrative or operational friction
• Coordinate meetings, materials, action items, communications, and follow-up
• Conduct research and prepare presentations, briefings, and business documents
• Track priorities, commitments, deadlines, and next steps
• Improve the systems used to organize information and maintain momentum
• Handle confidential information with discretion and sound judgment

Company-Level Projects

• Own projects that cross functions or do not have a natural departmental owner
• Convert broad objectives into clear plans, timelines, and deliverables
• Coordinate participants while respecting departmental responsibilities
• Identify worthwhile improvement opportunities and present practical recommendations
• Maintain momentum, solve routine problems, and elevate decisions when appropriate
• Follow projects through implementation and confirm results

Process Improvement and Technology

• Identify inefficient processes, recurring friction, and unnecessary manual work
• Research tools, AI applications, automation, and business systems
• Recommend solutions based on cost, usability, risk, and expected impact
• Help implement approved solutions and support adoption
• Document repeatable processes so problems solved once remain solved

Culture, Employee Experience, and Office Operations

• Coordinate employee recognition, anniversaries, staff events, and company meetings
• Support onboarding and other employee-experience initiatives
• Serve as an approachable resource for routine administrative questions
• Help ensure the office operates smoothly and professionally
• Coordinate supplies, vendors, services, and routine facility needs
• Help communicate company information clearly and constructively
• Route specialized matters to the appropriate functional owner

Trust, Judgment, and Partnership

This position requires a high degree of mutual trust, discretion, and professional judgment.

We value candid input and do not expect automatic agreement. We expect thoughtful questions, honest feedback, and concerns to be raised directly and constructively. We also expect this person to seek appropriate context, distinguish facts from assumptions, protect confidential information, and help translate decisions into effective execution once direction has been established.

The right candidate can build trusted relationships throughout the company without becoming aligned to one department or point of view. They understand the distinctions between collaboration, influence, recommendation, accountability, and authority.

How We Work

We maintain high standards while giving capable people meaningful responsibility and flexibility in how they achieve results.

We encourage initiative, open communication, thoughtful input, and continuous improvement. With that empowerment comes accountability, transparency, respect for the responsibilities of others, and consistent follow-through.

Successful employees take pride in their work, address problems constructively, and willingly perform both highly visible and less-visible tasks required to achieve a strong outcome. Hard work matters, and flexibility is supported by the trust earned through dependable performance.

Who Will Succeed in This Role

The ideal candidate combines meaningful experience with curiosity, humility, adaptability, and a strong work ethic.

They will demonstrate:

• Strong ownership and consistent follow-through
• The ability to anticipate needs and operate without constant direction
• Sound judgment about when to act, coordinate, or escalate
• Comfort moving between executive support, project execution, technology, employee activities, and office operations
• Curiosity about better tools, systems, and ways of working
• Professional maturity when handling differing perspectives
• Discretion with confidential and sensitive information
• Clear written and verbal communication
• Respect for reporting relationships, functional responsibilities, and decision rights
• A service mindset focused on results rather than visibility or authority

Preferred Qualifications

• Five or more years of relevant professional experience
• Experience in executive support, operations, project coordination, process improvement, office management, or employee experience
• Experience working directly with a business owner or senior executive
• Demonstrated success taking projects from an unclear starting point through implementation
• Strong Microsoft 365 proficiency
• Interest or experience in AI, automation, and productivity tools
• Experience in a growing, privately held, manufacturing, CPG, logistics, or distribution company is helpful

A specific degree or career path is less important than demonstrated judgment, initiative, adaptability, and consistently strong execution.

What Success Looks Like

Within the first year, the successful candidate will have:

• Reduced the administrative coordination and follow-up requiring direct leadership involvement
• Established reliable systems for tracking priorities and commitments
• Completed company-level projects that lacked a natural departmental owner
• Implemented improvements that saved time or reduced friction
• Helped the company make better use of technology and existing tools
• Improved recurring office, onboarding, and employee-experience activities
• Built trusted working relationships without creating confusion about authority
• Created sustainable processes rather than temporary workarounds