Administrative Operations Manager

A bit about us:

Are you an experienced office or operations leader who thrives on creating structure, improving processes, and keeping organizations running efficiently?

A respected educational organization in Las Vegas is seeking a highly professional Administrative Operations Manager to oversee office operations across two school locations. This is a visible leadership role responsible for operational efficiency, staff oversight, board meeting coordination, HR administration, and process improvement initiatives.

Why join us?

• Competitive compensation
• Comprehensive healthcare benefits
• Pension program
• Stable, mission-driven organization
• High-impact leadership role with visibility to executive leadership and board members
• Opportunity to improve and streamline operations
• Professional, collaborative work environment
• Long-term career stability and growth potential

Job Details

The Administrative Operations Manager will oversee administrative operations for two school locations while supervising a small support staff. This role will play a key part in improving operational efficiency, maintaining organizational structure, supporting leadership initiatives, and ensuring smooth day-to-day operations.

The ideal candidate is proactive, highly organized, professional, and capable of managing confidential matters with discretion.

Key Responsibilities

• Oversee daily office operations across two school campuses
• Supervise and support two administrative employees
• Develop, implement, document, and improve office processes and procedures
• Identify opportunities to streamline workflows and improve operational efficiency
• Coordinate and lead staff meetings
• Prepare board meeting packets, agendas, reports, and supporting documentation
• Attend board meetings and support executive leadership
• Assist with HR-related administrative functions, onboarding, employee documentation, and personnel coordination
• Ensure effective delegation and cross-training of staff members
• Maintain confidential records and sensitive organizational information
• Support bookkeeping oversight and financial administrative processes
• Serve as a professional point of coordination between administration, staff, and leadership

Qualifications

• 5+ years of office management, operations management, or administrative leadership experience
• Experience supervising employees and overseeing office operations
• Strong process improvement and organizational skills
• HR administration experience preferred
• Experience preparing executive or board-level materials strongly preferred
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills
• Strong multitasking and organizational abilities
• Proficiency with Microsoft Office and standard business software
• Bookkeeping knowledge or ability to review bookkeeping activities is a plus
• Experience within education, nonprofit, or professional services environments is beneficial

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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