Operations Assistant

Job Description

Job Description

Operations Assistant (Contract) Location: Spring, TX Schedule: Hybrid Pay Rate: $22-25/hr Duration: Approximately 2.5 months Position Overview Our client is seeking a detail-oriented and organized Operations Assistant to join the group on a short-term contract basis. This role will provide operational, administrative, and project support to the department, helping ensure the successful coordination of day-to-day activities and project-related tasks. The ideal candidate will possess strong computer skills, particularly in Microsoft Excel and Outlook, and demonstrate the ability to work independently while managing multiple priorities. Key Responsibilities

• Coordinate day-to-day operational activities and support short- and long-term projects.
• Collaborate with country coordinators and support overseas project activities as needed.
• Prepare and submit client invoices accurately and in a timely manner.
• Monitor accounts receivable activity and provide regular updates to Project Managers.
• Prepare and submit accounts payable documentation.
• Maintain and update subcontractor databases and records.
• Monitor and manage the subcontractor payable email inbox.
• Facilitate effective communication and collaboration across departments to support project success.
• Create, organize, and maintain project and departmental files.
• Perform routine data searches and maintain electronic project backups.
• Assist with general administrative and clerical support functions.
• Maintain inventory levels of PPE, equipment, and office supplies.
• Support additional departmental and project-related tasks as assigned.