Human Resources Generalist - Payroll

Human Resources Generalist – Payroll Northshore Utility District in Kenmore, Washington is seeking a Human Resources Generalist – Payroll. Under general supervision, the HR Generalist - Payroll processes and maintains the District’s “in‑house” payroll and supports a broad range of human resources functions. This position processes semi‑monthly payroll, maintains payroll records and compliance reporting, administers leaves, and coordinates HR activities including benefits administration, recruitment, onboarding, training, employee records management, and policy compliance. The incumbent serves as a resource to employees and management regarding payroll and HR matters while ensuring compliance with District policies and applicable laws and regulations. Reporting directly to: Human Resources Manager Responsibilities Process and maintain accurate semi‑monthly “in‑house” payroll, including timesheets, leave balances, deductions, garnishments, adjustments, and final pay calculations. Prepare payroll reports, reconciliations, tax filings, and related documentation for submission to applicable agencies. Research and resolve payroll discrepancies and respond to employee payroll‑related inquiries. Ensure payroll practices comply with applicable federal and state laws, regulations, and policies. Perform routine tasks required to administer and execute employee benefits, leave programs, training, and other HR programs and activities. Administer employee leave programs including FMLA, ADA accommodations, paid family leave, and workers’ compensation. Assist in coordinating recruitment activities including job posting, applicant tracking, interview scheduling, candidate communications, and onboarding processes. Maintain accurate and confidential personnel, medical, payroll, and training records in accordance with legal requirements and records‑retention standards. Coordinate, review, track, and document compliance with mandatory and non‑mandatory training, continuing education, and work assessments. Interpret and explain District policies, procedures, benefits, and employment‑related regulations to employees and applicants. Maintain current knowledge of payroll regulations, employment laws, and HR best practices to support compliance. Assist with policy development, updates, and implementation. Provide responsive and professional customer service and support to employees, applicants, and management regarding payroll and HR matters. Perform related duties as assigned. Minimum Qualifications Payroll and benefits compliance with tax regulations and reporting requirements. Knowledge of payroll administration principles and practices, record keeping, reporting, mathematics, and basic accounting. Interpret, explain, and apply payroll policies, procedures, and state and federal laws related to payroll. Strong attention to detail and ability to manage multiple priorities in a timely manner. Skill in using initiative and independent judgment within established guidelines. Must possess advanced Excel knowledge, including pivot tables, data analysis, filtering, sorting, and reporting. Proficient organizational and problem‑solving skills. Knowledge of pertinent federal and state laws related to HR, including FLSA, ADA, FMLA, EEOC, and other employment laws. Strong communication skills (oral and written), including the ability to compose professional correspondence. Ability to establish effective and cooperative working relationships with District employees, public officials, and team members. Ability to act with integrity, professionalism, and maintain confidentiality. Thorough knowledge of employment‑related laws and regulations. Proficient with Microsoft Office Suite or related software. Experience & Education Four (4) years of progressively responsible experience in payroll and HR administration, including payroll processing, benefit administration, recruitment, leave management, and employee records management. A combination of education and experience that provides the requisite knowledge, skills, and ability to perform the duties of this position. Licensing Requirements Valid Washington State Driver’s License preferred (not required). Working Conditions Work is primarily performed in a standard office environment. This position requires frequent use of a computer and standard office equipment, including repetitive hand and finger motions for typing and data entry. The role requires effective communication through talking and hearing, and sufficient visual acuity to perform job duties. The employee must be able to move throughout the office, attend meetings, access work areas, and interact with staff. This may include standing, walking, bending, or reaching as needed. Occasional lifting or carrying of objects up to 25 pounds may be required. Occasional travel may be required for meetings, training, or other job‑related activities. A valid Washington State driver’s license is preferred but not required; alternative arrangements may be made for transportation when necessary if cost and time reasonably match. After‑hours work may be required in response to urgent or time‑sensitive needs. Location: Kenmore, WA, United States Salary: $42.61 - $56.07 / hour Posting Start Date: 5/19/2026 #J-18808-Ljbffr The Washington Association of Sewer and Water Districts