Contract Specialist (Contract Specialist)

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

Responsible for performing all aspects of procurement transactions up to and including awards.

Primary responsibility involves the administration and execution of personal service contracts non-personal service contracts formally advertised and negotiated procurement involving a wide range of materials services and equipment.

Responsible for meeting with contractors representatives to negotiate formal contracts.

Prepares and submits various procurement reports required by General Services Administration Department of Justice etc.

Responsible for developing new sources of supply by stimulating interest in the bidding.

Prepares evaluates and administers complex procurement actions such as the following: firm fixed price with redetermination or escalation provisions cost sharing fixed price incentive etc.

Along with all other correctional institution employees incumbent is charged with the responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Requirements

Conditions of employment

Career Transition Programs (CTAP or ICTAP) : These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

1. Meet CTAP or ICTAP eligibility criteria;
2. Be rated well-qualified for the position scoring at least half of the total possible points for the vacancy KSAs or competencies; and
3. Submit the appropriate documentation to support your CTAP eligibility:
   • A copy of the agency notice (i.e. separation notice or agency RIF letter)
   • Most recent performance appraisal and
   • Most recent SF-50 showing current/former position grade promotion potential and duty location.
   • See USAJOBS Career Transition Programs for more information.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race color religion sex pregnancy national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor. More information can be found here: U.S Department of Justice - Equal Employment Opportunity Policy

Key Requirements:

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Qualifications

To be considered for the position you must meet the following:

Basic Requirements:

A. A 4-year course of study leading to a bachelors degree with a major in any field. A 4-year course of study leading to a bachelors degree is defined as possession of a bachelors degree conferred or approved by an accredited U.S. college or university based on a 4 year course of study. Simply being enrolled and working toward a degree does not meet the qualification standard.

OR

B. At least 24 semester hours in any combination of the following fields: accounting business finance law contracts purchasing economics industrial management marketing quantitative methods or organization and management.

NOTE: Basic requirements noted above qualify applicants for the GL-05 level.

AND

In addition to the basic requirements you must have one of the following:

Education:

GL-07: One (1) full academic year of graduate education or law school or superior academic achievement.

GL-09 Two (2) full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D.

Graduate Education: To qualify for GS-1102 positions on the basis of graduate education graduate education in one or a combination of the following fields is required: accounting business finance law contracts purchasing economics industrial management marketing quantitative methods or organization and management.

Acceptability of Higher Education: Education such as foreign education home study and correspondence courses academic credit for work experience military education continuing education units life experience etc is acceptable to the extent that it is determined to be equivalent to conventional higher education program of U.S. institutions. Such education must be accepted for college level credit by an accredited U.S. college or university.

Exception to Mandatory Education Requirement: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to have met the basic requirements for other GS-1102 positions up to and including those classified at the GS-12. This includes positions at other agencies and promotions up through grade 12. However employees must meet specialized experience requirements when seeking another position.

NOTE: Current federal employees not employed by the Bureau of Prison and former Bureau of Prison Employees MUST submit documentation
(i.e. SF-50(s) covering the period from January 1 2000) for verification of the above referenced exception criteria to receive consideration. Failure to provide these documents will result in non-consideration for this vacancy.

OR

Experience:

GL-07 and GL-09: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of qualifying experience are:

GL-07:

• Experience procuring supplies or services primarily through formal advertising or through limited use of negotiation techniques.


• Experience reviewing requisitions to determine proper specifications or purchase descriptions are included in solicitation documents.


• Experience evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses.


• Experience meeting with commercial representatives to discuss procurement needs quality of items or services current market prices or delivery schedules.


• Experience in coordinating contracting activities obtaining wage information requesting audit reports or pre-award surveys and obtaining clearances.

GL-09:

• Experience reviewing requisitions and determining appropriate method of procurement i.e. formal advertising or negotiation. This includes citing the authority in determinations and findings reports.
• Experience developing procurement plans by reviewing previous history market conditions and specifications or technical data packages.
• Experience in preparing and issuing solicitation documents selecting appropriate clauses to complete specifications.
• Experience performing detailed analysis of bids or proposals received including insuring strict compliance with specifications on advertised procurement and recommending award to lowest bidder providing such compliance.
• Experience drafting final contract including specifications packing and shipping requirements inspection instruction and all other special and standard clauses.

OR

Combination of Education and Experience:

GL-07 and GL-09: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

ONLY if education is a requirement/substitution for specialized experience applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name Student Name Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria Click Here.
Foreign Education: For information regarding foreign education requirements please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education) you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

In accordance with 5 U.S.C. 3307 a maximum entry age of 36 has been established for original appointment to a position in a Bureau of Prisons institution.

If you are above the maximum entry age and have prior federal law enforcement coverage you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.

NOTE: A 8.640% Cost of Living Allowance (COLA) will be added to the above salary

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview urinalysis physical and background investigation.

All applicants are subject to and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

Successful completion of the Introduction to Correctional Techniques three-week training course at Glynco Georgia is required.

Additional selections may be made if vacancies occur within the life of the certificate.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire CompetencyBased Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. ( should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

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