finance manager

Job Description

Job Description

About the Role

Deschamps Mats Systems Inc. is seeking an experienced, hands-on, and highly organized Finance & Administration Manager to join our team in Cedar Grove, New Jersey.

Reporting directly to the Managing Director, the Finance & Administration Manager will be the primary person responsible for the company's accounting, financial reporting, cash flow management, and administrative activities.

The role also includes coordinating and supervising daily office and operational activities when senior management is traveling.

Accounting & Financial Management

• Independently manage the company's full accounting cycle, from daily transactions through financial reporting.
• Oversee accounts payable, accounts receivable, general ledger, and bank and credit card reconciliations.
• Prepare monthly, quarterly, and annual financial statements and management reports.
• Manage month-end and year-end closing processes.
• Monitor cash flow, working capital, customer payments, and vendor obligations.
• Oversee inventory accounting, cost allocations, and inventory reconciliations.
• Maintain accurate financial records and ensure compliance 
• Coordinate and review invoice processing, with occasional support from administrative staff.

Tax, Compliance & External Relationships

• Coordinate federal and state tax compliance activities.
• Manage sales tax reporting and compliance across applicable states.
• Prepare documentation for external CPAs, auditors, banks, and financial institutions.
• Coordinate corporate insurance renewals and financial compliance requirements.
• Support government contract accounting, reporting, and invoicing requirements.
• Maintain accurate financial documentation and company records.
• Coordinate financial reporting and accounting matters with our parent company in France.

Administration & Operational Oversight

• Oversee day-to-day administrative functions and ensure smooth office operations.
• Coordinate payroll processing and employee-related administrative activities.
• Work closely with sales, warehouse, and operations teams to ensure efficient business processes.
• Serve as the primary internal point of contact for routine administrative and operational matters when senior management is traveling.
• Ensure that business activities continue smoothly and that important issues are communicated and escalated appropriately.
• Support senior management in implementing operational improvements and internal procedures.

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 5 years of progressive accounting or financial management experience.
• Strong hands-on accounting experience, including the full accounting cycle and financial statement preparation.
• Proficiency in QuickBooks and Microsoft Excel.
• Solid understanding of US GAAP, financial reporting, and tax compliance.
• Experience managing accounts payable, accounts receivable, cash flow, and bank reconciliations.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently, prioritize multiple responsibilities, and meet deadlines.
• High level of integrity, confidentiality, accuracy, and accountability.
• Comfortable working in a small to mid-sized business environment where flexibility and initiative are essential.

Preferred

• CPA certification or MBA.
• Experience with QuickBooks Desktop Enterprise.
• Experience with inventory accounting and distribution businesses.
• Familiarity with multistate sales tax requirements and Avalara.
• Experience with international transactions and foreign subsidiaries.
• Knowledge of government contracting and GSA reporting.
• Experience coordinating operational and administrative activities.

About Deschamps Mats Systems

Deschamps Mats Systems Inc. is the US subsidiary of a French manufacturer specializing in innovative access and mobility solutions.

Through our Mobi-mat® products and other specialized solutions, we serve a diverse customer base across North America, including recreation, accessibility, defense, aerospace, construction, and emergency response markets.