Accounting & Administrative Operations Coordinator

Accounting & Administrative Operations Coordinator Location: New York, NY Employment Type: Full-Time Company Overview BG Fashion, Inc. is the U.S. subsidiary of Bando Global, a globally integrated apparel manufacturing and wholesaling company with offices and partners across the U.S., Korea, Bangladesh, Vietnam, India, China, Egypt, Kenya, and the U.K. We specialize in men’s woven shirts, bottoms, tailored clothing, and private-label apparel programs for major U.S. retailers across department store, off-price, specialty, and wholesale channels. As our U.S. business continues to grow, we are looking for a highly organized, detail-oriented, and proactive Accounting & Administrative Operations Coordinator to support the day-to-day accounting administration and office operations of our New York office. This person will play a key role in maintaining accurate financial records, organizing bank and corporate card transactions, supporting AR/AP tracking, coordinating with our external accounting firm, managing invoice and shipping documentation, and helping ensure that our internal administrative processes run smoothly. This is a hands-on role for someone who is comfortable working with numbers, spreadsheets, invoices, receipts, bank statements, accounting records, and operational documents. The ideal candidate is detail-oriented, trustworthy, organized, and able to follow through consistently. Role Overview The Accounting & Administrative Operations Coordinator will support BG Fashion’s U.S. accounting administration, banking records, AR/AP tracking, shipping documentation, monthly reporting, office administration, and related operational processes. This person will work closely with company leadership, the third-party accounting firm, internal team members, suppliers, vendors, logistics partners, and global offices. The role requires strong attention to detail, comfort with Excel-based tracking, and the ability to maintain clean and accurate records. This is not a traditional bookkeeping-only role and not a purely administrative assistant role. We are looking for someone who can help build structure around the company’s accounting and administrative processes as the U.S. business continues to grow. Key Responsibilities Accounting, Banking & Expense Administration Maintain daily bank transaction records and organize bank activity in Excel. Track daily corporate card expenses and maintain organized expense reports. Collect, organize, and file invoices, receipts, bills, statements, and supporting documents. Review corporate card transactions, reimbursements, vendor bills, and office expenses for accuracy. Help identify missing receipts, duplicate charges, unusual expenses, late payments, or documentation gaps. Maintain organized records of bank statements, credit card statements, vendor invoices, receipts, W-9s, contracts, and accounting-related documents. Support internal approval processes by ensuring expenses and payments are properly documented before submission. Assist leadership with basic reporting, spreadsheet tracking, and document preparation as needed. AR/AP & Order Status Tracking Help maintain order status records for wholesale and direct orders. Track incoming and outgoing order-related payments, including accounts receivable and accounts payable schedules. Monitor payment timing, due dates, open invoices, vendor bills, customer invoices, and expected cash inflows/outflows. Coordinate with internal team members to ensure wholesale invoices, vendor invoices, and payment requests are properly tracked. Follow up on missing invoice details, payment documentation, and order-related accounting information. Maintain Excel-based AR/AP tracking until more formal systems are implemented. Help flag overdue payments, upcoming payment obligations, discrepancies, or potential cash flow concerns. CPA, Monthly Reporting & Closing Support Coordinate with the company’s third-party accounting firm to provide monthly accounting materials. Prepare and organize monthly reporting packages for the accounting firm, including: Monthly bank statements Monthly corporate card statements Corporate card expense reports Order status reports Monthly purchase, sales, and inventory-related information Review Balance Sheet, Profit & Loss, and General Ledger reports received from the accounting firm and help identify potential errors or questions. Assist with monthly close support by gathering documents, checking records, and following up on outstanding items. Support year-end closing preparation, including document organization and coordination with the accounting firm. Help prepare financial and closing-related materials for internal leadership and headquarters reporting. HR, Payroll & Administrative Support Support employee onboarding, including paperwork, payroll setup coordination, laptop purchasing, email/account setup coordination, and office readiness. Maintain organized employee records, including employment agreements, offer letters, payroll information, insurance documents, and benefit-related materials. Coordinate with payroll, insurance, benefits, CPA, and legal partners as needed. Help ensure employee-related documents are handled accurately and confidentially. Support corporate insurance tracking, including health insurance, workers’ compensation, disability insurance, liability insurance, and other required coverage. Support day-to-day office operations to ensure the New York office is organized, functional, and professional. Manage office supplies, kitchen supplies, equipment, storage areas, closets, and general office organization. Coordinate with building management, maintenance vendors, IT vendors, cleaners, and other service providers. Track vendor invoices, service agreements, recurring subscriptions, and office-related expenses. Help manage office equipment, including printers, computers, phones, internet, furniture, conference room setup, and shared office tools. Coordinate packages, sample shipments, courier requests, errands, pickups, and deliveries as needed. Process Improvement & Special Projects Help improve accounting, expense, AR/AP, document management, and office administration workflows. Create and maintain organized Excel trackers, filing systems, checklists, and process documentation. Research and compare third-party service providers, including accounting, payroll, insurance, IT, logistics, warehouse, ERP, and office vendors. Assist with cost comparison, vendor outreach, data collection, and summary preparation. Proactively flag operational risks, accounting gaps, vendor issues, documentation problems, or areas where better structure is needed. What We’re Looking For Korean language ability is a big plus, but not required. 3+ years of experience in accounting administration, bookkeeping support, office administration, AR/AP support, operations, or a related role preferred. Bachelor’s degree preferred, but not required. Strong Excel skills and comfort working with spreadsheets, transaction records, invoices, and expense reports. Experience reviewing invoices, receipts, bank statements, corporate card statements, vendor bills, and payment records. Basic understanding of AR/AP, bank reconciliations, expense tracking, and monthly accounting processes. Strong organizational skills and high attention to detail. Ability to manage multiple tasks, deadlines, vendors, and follow-ups at the same time. Strong written and verbal communication skills. Proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint. Experience with QuickBooks, ERP systems, accounting software, or inventory/order tracking systems is a plus. Ability to handle confidential financial, employee, and company information with discretion. Proactive problem-solver who can identify issues before they become bigger problems. Comfortable working in a fast-moving, entrepreneurial, and globally connected business environment. Experience in apparel, wholesale, manufacturing, logistics, retail, import/export, or trading companies is a strong plus. What Will Make Someone Successful in This Role You will do well in this role if you are someone who: Enjoys keeping financial and administrative records clean, organized, and accurate. Is comfortable working with Excel, invoices, receipts, bank records, and transaction details. Follows through carefully and does not let small details fall through the cracks. Can communicate clearly with internal team members, vendors, suppliers, accounting firms, and leadership. Understands the importance of confidentiality when handling financial and employee information. Is proactive about asking questions when numbers, documents, or records do not match. Can balance accounting-related responsibilities with general office and administrative support. Likes creating order, structure, and better processes in a growing business. Is willing to roll up your sleeves and help wherever needed. Why Join Us This is an opportunity to join a global apparel company at an important stage of growth for its U.S. business. You will work closely with leadership and gain visibility into many parts of the company, including accounting, wholesale operations, manufacturing, logistics, HR, office administration, and strategic projects. Because our New York office works directly with global teams and major U.S. retail partners, this role offers meaningful exposure to how an international apparel manufacturing and wholesaling business operates day to day. #J-18808-Ljbffr Bando Global