Transaction Coordinator

Job DescriptionJob DescriptionPrimary Duties:Drive transaction coordination across acquisition and leasing efforts, managing timelines and milestones from deal sourcing through closingCollaborate cross-functionally with internal teams, including Accounting, Legal, Property Management, and Construction, to ensure smooth deal executionCoordinate onboarding of new tenants, including document collection, internal communication, and setup across systemsReview and summarize leases, including key economic and legal terms, for internal useAssist in the preparation of LOIs, proposals, presentations, and client-facing materialsOrganize and maintain deal documentation, including lease files, acquisition folders, and property recordsSupport weekly internal deal meetings by updating reports and tracking deal statusResearch market comps, tenant profiles, ownership records, and municipal dataInterface with brokers, tenants, and vendors during active transactions to facilitate communication and deliverablesIdentify opportunities to improve team workflows and aid in developing operational proceduresSecondary Duties:Attend and contribute to property tours and broker events as neededAssist in the coordination of leasing signage, property photography, and marketing collateral as applicableSupport special projects and ad hoc initiativesRequirements:Bachelor’s degree in real estate, business, finance, or a related field; or equivalent combination of education and experience1 – 3 years of experience in commercial real estate, leasing, or transactions; prior exposure to tenant coordination or lease administration is a plusHighly organized, detail-oriented, and able to manage multiple active deals with shifting prioritiesExcellent communication skills, with the ability to interface professionally across departments and with external stakeholdersProficient in Microsoft Office (Excel, Outlook, Word, PowerPoint); familiarity with CoStar, LoopNet, or similar platforms is a plusComfortable working independently while supporting a high-performing, fast-paced teamProblem-solving mindset and willingness to jump in wherever needed to support deal flowBenefits:Paid training, holidays, and vacationsCompany perks, like breakfast and lunch provided, as well as fitness accommodationsCompany-sponsored 401(k)Medical, dental, and life insuranceSchedule:8-hour shiftAll salary estimates are provided by ZipRecruiter, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.