Client Receivables Assistant

Client Receivables Assistant

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails. At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli is seeking a Client Receivables Assistant position in one of the following offices: Denver, Philadelphia or Atlanta. This position would qualify for a hybrid role in one of the cities listed.

Core Responsibilities

• Support Director of Accounts Receivables, Client Receivables Supervisor, Client Receivables Specialists, and Credit Analysts in all administrative and coordination needs.
• Perform administrative duties such as answering phones, processing credit card payments, and coordinating department activities.
• Support department efforts and goals by pulling copies of invoices, running monthly and ad hoc reminder statements, as well as other reports as needed, timekeeper maintenance, preparing packets for accounts being sent to outside collections.
• Research unapplied cash and unidentified, duplicate, and overpayments to determine next steps.
• Create, monitor, and maintain reports related to the department.
• Provide back-up support to the Credit Analysts (i.e. handling new matter credit review).
• Ensure that professional relationships are established and maintained with clients and attorneys.
• Exercise sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Effective management of projects and tasks including organizational skills.
• Ability to work independently, be proactive, and take initiative on assigned tasks.
• Work effectively with all Finance & Accounting functions to deliver high-quality, accurate, timely, seamless service to attorneys and clients, in accordance with established firm policies.
• All other duties, as assigned, to ensure the success of the department and Firm.

Employees approved for flexible work arrangements need to be available and maintain a practice of reliable, consistent attendance always during the employees scheduled work shift including, but not limited to, Zoom instant message, Zoom, email and voicemail, and by phone.

Requirements

• 3 or more years of related experience in a law firm setting and/or business administrative support.
• Excellent organizational skills and keen attention to detail and quality.
• Excellent verbal and written communication/presentation skills.
• Ability to work in a team environment with changing priorities and time pressures.
• Strong demonstrated work ethic.
• Highly proficient with Microsoft Excel and Microsoft Word.
• Experience with ARCS and 3E is a plus.
• Prior AmLaw 100 law firm experience is preferred.
• The budgeted salary range for this position is $50,000 - $60,000.
• As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
• Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.