Executive Operations Coordinator

Overview of the Role We are seeking a highly experienced and strategic Executive Operations Coordinator to support senior leadership and help drive operational excellence across the organization. This role serves as a trusted partner to the President and Vice President, ensuring priorities are coordinated, commitments are tracked, and leadership initiatives are executed effectively. The successful candidate will bring a proven track record of supporting executive‑level leaders, exceptional organizational and analytical capabilities, and the ability to operate with a high degree of professionalism, discretion, and autonomy in a fast‑paced environment. Responsibilities Manage and coordinate complex calendars for the President and Vice President, ensuring effective prioritization of meetings, commitments, and business objectives. Organize and facilitate leadership meetings, including scheduling, preparation of materials, documentation of outcomes, and follow‑up activities. Track action items arising from leadership discussions and drive accountability for deliverables across the organization. Maintain accurate and up‑to‑date information within Salesforce to support operational effectiveness, forecasting, and reporting. Prepare pipeline review materials and executive reporting packages for leadership discussions and decision‑making. Follow up with directors and other senior stakeholders to monitor progress on commitments, priorities, and key initiatives. Develop and maintain executive dashboards to provide visibility into business performance, operational metrics, and strategic priorities. Support quarterly planning activities, reporting processes, and organizational reviews. Collaborate with team members to troubleshoot issues, improve existing solutions, and support ongoing AI enablement initiatives. Qualifications Significant experience supporting C‑suite executives, senior leaders, or executive management teams in a complex business environment. Demonstrated ability to operate as a trusted advisor and partner to senior leadership. Exceptional organizational, planning, and time‑management skills with the ability to manage multiple high‑priority initiatives simultaneously. Strong business acumen and the ability to understand and align with organizational priorities. Excellent communication and stakeholder management skills, with the confidence to engage effectively at all levels of the organization. Experience driving follow‑through and accountability across leadership teams and business functions. Advanced proficiency with Salesforce and Microsoft Office applications, particularly Excel and PowerPoint. Experience developing executive dashboards, reports, and presentation materials for senior leadership audiences. Strong attention to detail, sound judgment, and a commitment to maintaining confidentiality. Ability to work independently, anticipate needs, and proactively identify opportunities to improve operational effectiveness. Candidate Profile Always improving your skills and knowledge; you want to be the best at what you do. Curious and creative; comfortable taking on new problems and challenges. A self‑starter with the ability to recommend priorities to the project leader. Comfortable working through problems and figuring things out with minimal supervision. Great problem‑solving skills: thorough and reliable. Able to work in a team: share knowledge and assist other team members. Good communicator: able to explain your ideas and recommendations. Well organized and dependable under pressure; you manage your time effectively. Energized by the company values. Benefits A values‑driven workplace where people really matter. Flexible work location support for remote work / work from home. Competitive salary, retirement savings program, and rewards program. Comprehensive health, dental, vision, life and disability insurance plans and access to e‑health care. Paid vacation, maternity/parental leave, paid sick leave and paid Mariner MyLife days. Unlimited training. #J-18808-Ljbffr