A/P Payment Associate

Job Description

Job Description

HOURS: Monday – Friday; 8am-5pm

REPORTS TO: Accounts Payable Manager

FLSA STATUS: Non-Exempt

WORK FROM HOME STATUS : Eligible

After a period of in-person training and time working onsite with your team, this role has the option to work remotely (in WI only at this time). In general, this timeframe tends to be 3-6 months. Note that there will be situations when someone may choose or be asked to return onsite which would be coordinated and scheduled in advance.

We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours – that’s why one of our core values is to provide remarkable service. When you work here, you’ll be treated with the same level of respect and positive attitude.

As an accounts payable payment associate, you’ll be assisting with the workflow in the Accounts Payable Payment area and serve as backup as needed within other areas of Accounts Payable.

Here’s what a typical day might look like. Other duties may be assigned.

• Demonstrate the eight core principles that guide every 4imprint teammate on a daily basis: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, Humility.
• Ensure vendor record integrity.
• Process and submit payments to vendors.
• Ensure that all information on remittance advices to vendors is accurate.
• Process freight invoices for payment.
• Responsible for timely follow-up to customer and vendor inquiries.
• Assist with completing vendor paperwork, including verifying banking information.
• Work on any projects as assigned by manager.
• Review and reconcile vendor statements.
• Assist in processing vendor credit memos.
• Assist with entering vendor invoices as needed.
• Assist customers and vendors with requests and payment information via telephone.

You might be a fit for this position if you are:

• Friendly, tactful, and professional in your communications on the phone and in e-mail.
• A self-starter who takes the initiative to solve problems and follow up with both internal and external customers.
• A multi-tasker who is ready to act in any situation.
• Extremely organized and focused on the details that matter.
• Able to demonstrate strong computer skills with working knowledge of databases, spreadsheets and MS Office Suite.
• Someone who enjoys change and trying new things.

Required education/skills/experience:

• High school diploma or equivalent.
• 1-2 years of experience in accounting-related functions or a similar field.
• Associate’s degree in accounting or related field a plus.
• Microsoft Excel, Word, Outlook, Teams, and Windows proficiency.
• Data entry and 10-key proficiency.

Work Environment:

An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodation(s) will be made to enable individuals to perform the essential functions.

• Regular and predictable attendance.
• Ability to effectively communicate with others (verbally and in writing).
• Ability to enter data.
• Work could be performed remotely (in WI only at this time) and at 4imprint, Oshkosh offices.

H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The following five drugs or classes of drugs will be tested for: 1) Marijuana (THC) 2) Cocaine Metabolites 3) Phencyclidine 4) Amphetamines (Class) 5) Opiate Metabolites.

4imprint has a drug-free workplace policy.