Legal Administrative Assistant

DarrowEverett LLP is looking for a Legal Administrative Assistant to support our Commercial Real Estate Practice in our Coral Gables office. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its reputation.

Legal Administrative Assistant handles both traditional secretarial tasks and as well as tasks specific to the legal field. On an average day, this role will range from answering phones and sending emails, managing projects, to preparing legal documents.

Principal Duties and Responsibilities

• Drafting legal documents including, but not limited, leases, amendments, estoppels, non-disclosure agreements, purchase and sale agreements, and other real estate-related contracts.
• Assist attorneys and real estate professionals with transaction closings, due diligence, and document management.
• Coordinate execution of contracts and legal documents, including obtaining signatures and maintaining executed copies.
• Track critical dates, deadlines, renewal options, and notice requirements for leases and real estate agreements.
• Manage legal documentation and correspondence in strict confidence.
• Transcribe and proofread legal documents
• File, organize, scan, copy and fax legal documents in an organized and timely manner
• Answer phone calls, take notes/messages and redirect calls when appropriate
• Manage calendars, schedule meetings, and coordinate conference calls for legal team members.
• Develops and maintains records regarding billable hours spent on specific cases.
• Performs other related duties as assigned.

Qualifications

• 2+ years' experience as a paraprofessional
• Bilingual (English/Spanish)
• Familiarity with legal documents and terminology
• Proficiency with Microsoft Office programs
• Able to effectively prioritize and meet deadlines
• Able to work as a team with attorneys and other colleagues
• Demonstrate a courteous and professional demeanor
• Superior written and oral communication skills
• Familiarity with electronic court filing.