Control & Inventory Specialist

Control & Inventory Specialist

As the Control & Inventory Specialist, you will create the organization and operational visibility that help Nemacolin's Engineering Department work efficiently, responsibly, and without unnecessary interruption. You will bring together inventory control, purchasing, financial administration, work-order management, and departmental records, ensuring engineering leaders and associates have the materials, information, and resources needed to maintain the resort. This role is ideal for a highly organized, detail-oriented professional who takes ownership of information and processes and understands how accuracy behind the scenes supports every experience throughout the resort.

What You Will Create

• A reliable source of inventory information for the Engineering Department by maintaining accurate records of parts, materials, tools, equipment, and resort assets, monitoring par levels, and keeping requisitions, checkout records, and inventory systems current
• Greater visibility and control over engineering resources by monitoring departmental budgets, expenditures, funding sources, cost allocations, and obligated funds, while preparing financial reports that help engineering leadership make informed operational decisions
• A smooth connection between engineering and its business partners by coordinating purchase orders, deliveries, invoices, payments, and subcontractor vouchers with Engineering, Purchasing, Accounting, and the P&L Departments, helping ensure transactions are accurate and appropriately supported
• An organized flow of maintenance information by maintaining Manager Plus and HotSOS records, monitoring service orders and system access, preparing recurring reports, and ensuring engineering leadership has timely information about work-order activity
• Administrative continuity for the Engineering Team by supporting payroll and personnel processes, Associate Housing work orders, weekly Resume meetings, and other departmental communications that help associates and leaders remain informed and aligned
• Confidence in departmental records and processes through careful documentation, timely follow-through, and attention to discrepancies involving inventory, financial transactions, work orders, purchasing, and other operational information
• A professional, well-organized engineering support environment by maintaining appropriate office, inventory, safety, communication, and organizational standards while providing responsive support to Engineering associates, leadership, and resort departments
• A flexible and dependable contribution to engineering operations by supporting additional departmental responsibilities, including snow removal, MP2 preventive maintenance, rotating shifts, and other assignments as operational needs require

What You Can Expect

• A central operations role within a complex engineering organization, where accurate inventory, purchasing, financial, and work-order information helps keep a large resort operating efficiently
• A broad view of resort operations, with regular interaction across Engineering, Purchasing, Accounting, P&L, Associate Housing, leadership, and other resort departments
• A varied blend of administrative and operational work, bringing together inventory control, materials management, purchasing coordination, financial processes, work-order systems, and departmental support
• A fast-paced environment where accuracy matters, with competing priorities that require organization, responsiveness, sound judgment, and consistent follow-through
• The opportunity to build expertise across several areas of hospitality operations, including inventory control, financial administration, engineering processes, materials management, and resort systems
• A role that contributes to the guest experience from behind the scenes, where careful controls, accurate information, and dependable support help engineering maintain the spaces and systems guests experience throughout the resort

What You Bring

• Exceptional organization and attention to detail, particularly when managing inventory, financial information, records, transactions, and multiple priorities simultaneously
• A strong sense of ownership, with the initiative to identify discrepancies, resolve issues, follow processes through to completion, and maintain accurate information without constant oversight
• Comfort working with numbers, systems, and operational information, including inventory databases, spreadsheets, work-order platforms, purchasing systems, and other technology
• Clear, professional communication skills, with the ability to provide accurate information and build effective working relationships with associates, managers, vendors, and resort department
• Professional judgment and discretion, particularly when handling financial, personnel, inventory, and operational information
• A collaborative, service-oriented approach, with a willingness to support engineering operations and respond professionally to associates, members, and guests

Qualifications

• Associate degree in business management, supply chain management, hospitality management, or a related field preferred; equivalent combinations of education and experience may be considered
• One year of experience in stocking, moving, storage, inventory, clerical, accounting, or a related field required; two years of experience in a hospitality material control or maintenance supply environment may substitute for the experience requirement
• Practical knowledge of inventory transactions, recordkeeping, and related administrative processes
• Intermediate or higher proficiency with Microsoft Word and Excel preferred
• Database experience preferred
• Must be at least 18 years of age and be able to speak English fluently
• Ability to work effectively with confidential, financial, personnel, inventory, and operational information
• Ability to support a flexible schedule, including additional Engineering assignments as operational needs require

Additional Information

This job description reflects the primary responsibilities and qualifications associated with the position and is intended to provide a general understanding of the role. Responsibilities may evolve as business and operational needs change, and additional duties may be assigned to support the Engineering Department, the resort, and exceptional guest service standards.

Begin a Meaningful Career at Nemacolin

At Nemacolin resort in Pennsylvania's Laurel Highlands, foundational roles form the heart of the guest experience and the beginning of many long-term careers. Each day brings the opportunity to learn new skills, build confidence, and contribute to a team that values hard work, kindness, and pride in service. Whether entering hospitality for the first time or continuing a professional journey, the environment encourages growth, connection, and steady advancement.

Associate team members from a wide range of experiences come together to create something exceptional, supported by leaders who provide guidance, recognition, and encouragement along the way. Many leaders within the resort began in hourly roles, building successful careers through dedication, mentorship, and continuous learning.

Growth & Development

• Paid training and structured onboarding
• Hands-on learning and cross-department opportunities
• Clear pathways for advancement and internal promotion
• Recognition through individual and team honors

Benefits & Everyday Perks

• Competitive hourly wages and attractive 401(k) program
• Medical, dental, and vision coverage for eligible associates
• Paid time off and holiday compensation
• Discounted associate meals and uniform services
• Savings across resort dining, retail, spa, and activities
• Exclusive access to The Rec Center, The Market, The Pub, and the Wisteria associate community

A role at Nemacolin opens the door to skill-building, meaningful relationships, and a future shaped through experience and opportunity.

Bring your passion. Grow your career. Create Real Life Magic.

About Nemacolin

A private, family-owned, and woman-owned luxury resort unlike anything else in the hospitality industry, Nemacolin spans more than 2,200 breathtaking acres in Pennsylvania's Laurel Highlands. Recognized by Forbes Travel Guide, AAA, and Preferred Hotels & Resorts, this four-season destination blends refined hospitality with creativity, craftsmanship, and a spirit of adventure that defines every guest and member experience.

Distinctive accommodations, immersive experiences, and a culture grounded in artistry and service excellence come together to create a setting where guests, members, and associates find inspiration. Across the resort, Real Life Magic is brought to life through meaningful moments, genuine connection, and a shared commitment to delivering something truly exceptional.

Visit Nemacolin.com to step inside the story, explore the experiences, and discover what draws people to Nemacolin. Then, imagine where this opportunity could take you as part of your own remarkable journey.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.