SY 26-27 Administrative Assistant II

Administrative Assistant II

The Administrative Assistant (II) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.

Essential Functions:

• Keep the supervisor informed of deadlines and pending items; manage daily office operations.
• Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
• Compose routine correspondence and other communications; compile data for questionnaires; maintain control records on incoming correspondence and action documents; and follow up on pending actions to ensure timely response or completion of the task.
• Retrieve and distribute mail, supplies, and materials.
• Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
• Maintain the supervisor's calendar; make necessary arrangements for meetings or conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters for the supervisor's signature.
• Organize and maintain filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
• Administer and maintain timekeeping functions for various employees.
• Assist with maintaining school records.
• Assist with programs regarding the operation of office equipment.
• Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
• Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
• Performs other duties as assigned.

Lynchburg City Schools Competencies:

• Honesty
• Integrity
• Ethical
• Equity Minded
• Emotional Intelligence
• Cultural Competence
• Safety
• Quality
• Models Excellent Customer Service
• Thinks Strategically
• Shows Initiative
• Acts Decisively
• Communicates Effectively
• Works Collaboratively
• Resolves Conflict Proactively
• Technical Capabilities
• Computer Literacy
• Data Analysis and Management
• Fiscal Planning and Management
• Project Management
• Strategic Planning

Education and Experience:

• High School Diploma or Equivalent
• 1-2 years of office management and clerical experience, preferred
• Bilingual candidates are desirable

Knowledge, Skills and Abilities:

• Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
• Solid knowledge and understanding of effective organizational and communication practices
• Solid knowledge and understanding of accurate and effective record-keeping and time management
• Solid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
• Solid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.

Supervisory Responsibility: None

Travel Requirements:

• Reliable transportation, is necessary
• Minimal travel within the City of Lynchburg as needed
• Minimal travel outside of the City of Lynchburg as needed

Work Environment and Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement:

• LCS is an EEO/Affirmative Action Employer and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.

Salary:

Please refer to LCS Employee Pay Scales found here: