Accounting Data Entry and Office Assistant

Accounts Payable / Receivable Data Entry & Office Assistant

Phillips Sign & Lighting is seeking a detail-oriented and organized Accounts Payable / Receivable data entry & Office Assistant to support our accounting, sales, and service departments.

The primary focus of this position is accurate and timely data entry for accounts payable and accounts receivable. The ideal candidate takes pride in their work, maintains a high level of accuracy, and understands the importance of reliable financial records. In addition to accounting-related data entry, this role provides essential administrative support to our sales and service teams, helping keep daily office operations running smoothly.

Responsibilities

Accounts Payable/Receivable & Data Entry

• Enter accounts payable and accounts receivable information accurately and in a timely manner.
• Maintain accurate financial records, invoices, payment information, and account data.
• Review entered information for completeness and accuracy, identifying and correcting errors as needed.
• Maintain organized and up-to-date records within company accounting and database systems.
• Handle financial and customer information with care and attention to detail.

Administrative & Office Support

• Provide clerical support to the Sales, Service, and Accounting departments, including answering phone calls, responding to emails.
• Maintain accurate records of sales opportunities, service requests, work orders, and customer interactions using our internal database system.
• Communicate professionally with customers to gather necessary information, provide updates, and respond to questions or concerns.
• Assist with general office tasks and other administrative responsibilities as needed.
• Adapt to changing priorities while maintaining accuracy and organization.

Requirements

• High school diploma or equivalent; additional clerical or accounting training is a plus.
• Previous experience in accounts payable, accounts receivable, data entry, bookkeeping is required.
• Strong attention to detail and a commitment to accurate data entry.
• Ability to enter and maintain information consistently, efficiently, and with a high degree of accuracy.
• Strong organizational skills and the ability to manage multiple tasks and prioritize effectively.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook) and database systems. Experience with Sage Accounting and Zoho CRM a plus.
• Strong verbal and written communication skills with a professional and friendly demeanor.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities in a fast-paced office environment.

Benefits

• Paid Time Off, including major holidays.
• Bereavement Leave
• Health Insurance
• Dental and Vision Coverage Available at Group Rates
• $10,000 Life Insurance, with the Option to Purchase Additional Coverage Without a Physical
• Employee Assistance Program
• Flexible Spending Account
• Direct deposit weekly pay
• 401(k) with up to a 4% Employer Match on a 5% Employee Contribution (Safe Harbor Plan Starts after 1 Year)