Corporate Event Manager

Job Description

Job Description

Position Summary

The Corporate Event Manager leads the planning and execution of client and building events across the Homer Building’s amenity spaces. Reporting to the Property Management team, this position manages event operations, budgets, contracts, and invoicing while delivering attentive, professional service to clients.

The Event Manager oversees each event from the initial inquiry through final billing and closeout. The role also serves as a brand ambassador for the building, promotes its amenities, and provides concierge-level support to clients and Property Management. 

*Schedule Flexibility*

This is an exempt, 40-hour per week position requiring flexible availability based on scheduled building events. Working hours potentially range from 8:00 a.m. to 10:00 p.m., Monday through Friday. Periodic weekend availability is also required to support event operations and ensure successful execution, approximately once per quarter.

Position Responsibilities:Event Planning and Execution

• Serve as the primary point of contact for client events from the initial request through event completion and follow-up.
• Maintain the master calendar for all event and amenity spaces and identify scheduling, setup, access, and operational conflicts before reservations are approved.
• Administer event use agreements and coordinate development of a Conference Center agreement with Property Management. Track signatures, required documentation, deadlines, and compliance with approved terms.
• Confirm event scope, attendance, layouts, timelines, catering, audiovisual needs, rentals, deliveries, loading dock activity, transportation, parking, security, and other attendee services.
• Schedule events in accordance with building priorities, capacity limits, life-safety requirements, and amenity policies and procedures.
• Coordinate outside vendors and client event planners to ensure that certificates of insurance, license agreements, delivery plans, floor protection, access requirements, and specialty approvals are complete.
• Coordinate setup and breakdown with porter, Engineering, Security, parking, and cleaning teams, including after-hours and weekend coverage.
• Conduct event walkthroughs, room setup inspections, and final quality-control checks before client arrival.
• Provide onsite event support and coordinate prompt resolution of temperature, lighting, plumbing, access, audiovisual, and other operational concerns with the appropriate building team.
• Inspect spaces after events and coordinate cleaning, equipment storage, repairs, or follow-up with the responsible party.
• Maintain digital event files, floor plans, vendor records, approvals, and post-event notes.

Amenity Promotion and Brand Representation

• Serve as a knowledgeable and visible ambassador for the Homer Building and its amenity program.
• Provide amenity tours and event-planning guidance to current clients, prospective clients, leasing teams, and visiting stakeholders.
• Promote spaces, fitness and wellness programs, and other building services through client communications and onsite engagement.
• Support the planning and execution of building-sponsored programs, client appreciation events, welcome initiatives, and amenity activations.
• Create promotional materials for building events and amenities, maintain event guides and preferred-vendor resources, and draft client communiques and notices for Property Management review.
• Collect client feedback and recommend service, policy, programming, and amenity improvements to the Property Management team.

Property Management and Concierge Support

• Provide concierge-level assistance for high-touch client requests and help connect clients with the appropriate building resource or service provider.
• Support client onboarding, building tours, tenant engagement initiatives, and communications related to amenities and events.
• Serve as liaison among clients, Property Management, Engineering, Security, parking, porter staff, and vendors for event-related activities.
• Assist the Property Management team with client-facing building programs and other service priorities as assigned.

Administration and Financial Management

• Prepare event cost estimates, obtain required approvals, prepare client invoices and billbacks, verify supporting documentation, and coordinate timely billing and follow-up on outstanding balances.
• Prepare occupancy reports and monthly event and amenity utilization summaries. Analyze usage, after-hours activity, costs, and upcoming demand to support property management and ownership decisions.
• Prepare annual budgets for event operations, programming, equipment, supplies, repairs, and vendor services. Monitor actual spending against budget, explain variances, and recommend forecast adjustments to Property Management.
• Review vendor invoices against approved contracts, purchase orders, and services received; resolve discrepancies and submit accurate documentation for payment. Maintain inventory and coordinate purchasing, storage, maintenance, and replacement of event equipment and supplies.
• Support property contract administration by maintaining agreement records, tracking renewal dates, certificates of insurance, and vendor deliverables, and coordinating review and approval with Property Management. Recommend improvements to event procedures and cost recovery.
• Perform other duties as assigned.

Position Qualifications:

• Preference given for experience managing corporate events, conference services, hospitality operations, or comparable client-facing programs, including responsibility for event execution and financial administration.
• Four-year college degree or equivalent relevant professional experience.
• Demonstrated ability to set up, operate, and troubleshoot audiovisual and IT equipment in event spaces, including microphones, sound systems, presentation displays, and video conferencing platforms.
• Strong organizational skills and the ability to manage multiple events, deadlines, vendors, and client requests at the same time.
• Excellent written and verbal communication skills, professional judgment, and confidence working directly with clients and senior stakeholders.
• High attention to detail and a strong sense of urgency when resolving issues.
• Ability to work independently while collaborating effectively with Property Management, Engineering, Security, porter staff, parking, and outside vendors.
• Experience with budget preparation, expense tracking, contract administration, and invoicing is preferred. Familiarity with preparing cost estimates, monitoring budget variances, reviewing vendor invoices, and preparing accurate client invoices and billbacks is a plus.
• Proficiency in Microsoft Office, including Excel for budgeting, occupancy reporting, and data analysis, and Word and PowerPoint for client communications and promotional materials. Experience with reservation, accounting, property management, or event management systems is preferred.
• Flexibility to work early mornings, evenings and weekends based on the event schedule.
• Ability to move throughout the property for extended periods and lift or move up to 30 pounds when supporting event operations.