Docketing Specialist

Position Summary

Are you looking for a culture with positive core values that fosters collaboration while utilizing critical thinking and attention to detail plus work remotely? Ogletree Deakins is looking for an experienced Docketing Specialist to join our Client Information Risk Services department. The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating routinely with attorneys, paralegals and practice assistants. The Docketing Specialist also participates in, or manages, assigned projects and/or tasks for local, regional, or Firm-wide initiatives.

This position may be remote, but the successful candidate must reside in a state where we have a physical office.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.


Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Review state, federal and judges' rules, preferences and standards for date calculations and distribute that information to team members.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Keep abreast of developments, procedures, and rules in forums where responsible.
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software.
• Perform date calculations, applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Requirements

• Bachelor's degree or equivalent experience, and 4 years minimum experience in litigation.
• Familiarity with federal and state agencies.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Please note, we are not working with outside recruiters for this position.


Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below. The application deadline for this position is 12/31/2026.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.

• California: Pay range $67,272 and $102,159
• Colorado: Pay range $71,604 and $92,664
• Connecticut: Pay range $71,604 and $97,126
• Illinois: Pay range $75,052 and $97,126
• Jersey City, New Jersey: Pay range $78,941 and $102,159
• Nevada: Pay range $65,239 and $84,427
• Maryland: Pay range $67,272 and $87,058
• Massachusetts: Pay range $78,941 and $102,159
• Minnesota: Pay range $67,272 and $87,058
• New Jersey: Pay range $78,941 and $102,159
• New York City, New York: Pay range $78,941 and $102,159
• New York State: Pay range $65,239 and $102,159
• Ohio: Pay range $65,239 and $84,427
• Rhode Island: Pay range $65,239 and $84,427
• Washington, D.C.: Pay range $75,052 and $97,126
• Washington (State): Pay range $75,052 and $97,126

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.


Contact Information

If you have questions, please e-mail Libby Naikelis at View email address on click.appcast.io with "Docketing Specialist" in the subject line. Please note, applications submitted via e-mail will not be considered.


Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.