Clinical Access Coordinator - Women's Health - West Penn - Full Time

Job Title

This job completes one or more of the following processes (scheduling, pre-registration, financial clearance, authorization and referral validation and pre-serviceability estimations and collections) within Patient Access and creates the first impression of AHN's services to patients and families and other external customers. Articulates information in a manner that patients, guarantors and family members understand so they know what to expect and understand their financial responsibilities. Assumes clinical and financial risk of the organization when collecting and documenting information on behalf of the patient.

Essential Responsibilities

• Gathers, prepares and sends billing for consults and testing at non-Epic facilities
• Responds to CRM requests for appointments
• Balances and closes cash drawer in Epic
• Prepares deposit slip and/or deposits money into bank and confirms deposit in Epic deposit tool
• Completes preregistration functions such as validating patient demographic information, identifying and verifying medical benefits and insurance information
• Collects copays and prior balances and posts payment transactions. Does not calculate estimates
• Obtains authorizations for office visit, testing and procedures
• Checks patient in/out
• Registers patient for billing not captured through Epic and organizes manual billing and sends to billers
• Scans documents into EPIC and prepares chart for office visits
• Proactively schedules and follows up with testing and manages follow up report
• Answers the phone, takes messages and forwards calls and calls patient to relay information.
• Works charge review and claim edit workqueues
• Proactively manages wait list
• Schedules procedures with patient and hospital and advocates MY CHART sign up
• Collects, sorts, distributes and prepares incoming and outgoing mail and provides information about services, physicians and facilities
• Communicates with physicians and midlevel providers regarding schedule and patient issues (no shows)
• Orders supplies to maintain inventory
• Support Medical Record request
• Proactively identify and report office issues to supervisor
• Performs other duties as assigned

Qualifications

Minimum

• High school diploma or GED; or one three months related experience and/or training; or equivalent combination of education and experience.
• One previous year of related experience, preferably within a medical setting, financial services setting, and/or a demanding customer service environment
• Experience operating a PC and using software applications

Preferred

• Medical terminology and obtaining insurance verifications
• Call/Service Center experience