Support Services Specialist

Summary

The FMC is the federal agency responsible for regulating the U.S. international ocean transportation system for the benefit of U.S. exporters importers and the U.S. consumer. The FMC is dedicated to ensuring a competitive and dependable international ocean transportation system that supports the U.S. economy and safeguards the public from unfair or deceptive practices.

Join the FMC and be part of a mission-driven organization during an important and exciting time in the maritime industry.

Duties

As a Support Services Specialist at the GSthe incumbent will be part of the Office of Management Services Office of the Managing Director Federal Maritime Commission. The incumbent will be responsible for the administrative support services e.g. space procurement property records mail transportation communications telecommunications supply facilities occupational safety printing and inventory control to operating bureaus and offices at the headquarters locations of the Commission.

As a Support Services Specialist if selected you will:

• Coordinates administrative and operational support activities in the areas of procurement facilities management property management supply management emergency planning and office operations.
• Prepares purchase justifications and budget estimates; coordinates purchasing actions and monitors acquisitions through award and delivery.
• Administers supply and property management programs including inventory control and disposal of excess government property.
• Coordinates facilities management activities with GSA building management contractors and vendors to support workspace planning maintenance office moves and building services.
• Review and update policies for support services to improve operational effectiveness and ensure compliance with applicable regulations.
• Oversees agency mail and distribution operations and provides customer service for office support requests.
• Assists with emergency preparedness and continuity activities by serving as the backup Occupant Emergency Coordinator.
• Provides a variety of administrative support functions including conference room scheduling office communications and timekeeping.

Requirements

Conditions of employment

• Must be a U.S. Citizen.
• Must be registered or exempt from the Selective Service. See
• A 1-year probationary period may be required.
• Time-in-Grade (52 weeks at the next lower grade level) requirement must be met by the closing date of the vacancy.
• All Federal employees are required to have Federal salary payments made by direct deposit.
• FMC participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.
• Must be able to obtain and maintain a background investigation. Continued employment is subject to applicants successful completion of security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

This position requires that the successful candidate undergo personnel vetting which includes a background investigation and enrollment upon onboarding into Continuous Vetting. Enrollment in Continuous Vetting will result in automated record checks being conducted throughout ones employment with FMC. The successful candidate will also be enrolled into FBIs Rap Back service which will allow FMC to receive notification from the FBI of criminal matters (e.g. arrests charges convictions) involving enrolled individuals in near real-time. For more information about individual rights Noncriminal Justice Applicants Privacy Rights - FBI FD-258 Privacy Act Statement - FBI and ().

Qualifications

Specialized Experience : One (1) year of specialized experience equivalent to at least the next lower level (GS-07) in the normal line of progression that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan organize and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include:

• Management analyst or technician or other work that included study analysis or evaluation leading to the development or improvement of managerial or administrative policies practices and procedures.
• Administrative officer or assistant budget administration program analysis or other work that demonstrated knowledge of an organization and its functions and the ways in which support services can facilitate the work of the organization.
• Office management experience that included responsibility for directing a variety of support services such as typing mail processing purchase of supplies and equipment etc.
• Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures controls production progress reporting etc. to insure the efficient operation of an organization.
• Military experience that included responsibility for directing a variety of support functions such as communications property management mail service facilities and equipment maintenance etc.

This experience need not have been in the federal government.

Or

Education

Undergraduate Education: Successful completion of a full 4-year course of study in any field leading to a bachelors degree in an accredited college or university is qualifying for GS-5 level positions.

Graduate Education: Major study -- public administration business administration industrial engineering industrial management or other administrative or management fields related to the position to be filled. For some positions in this series graduate education may not provide the knowledge and skills needed to perform the duties of the position. Specialized experience may be required for such positions. One full academic year of graduate-level education is creditable for GS-7; 2 years or a masters or equivalent graduate degree is creditable for GS-9.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Equivalent combinations of education and experience are also qualifying for grade levels for which both education and experience are acceptable.

College Transcript: If you are qualifying based on education submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e. Bio 101 Math 210 etc.) name of accredited institution course title number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Note: Your college transcript is used to verify successful completion of degree or college course work. An official college transcript will be required before you can report to duty.

Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated visit: OPM Foreign Education Evaluation.

Additional information

You will be expected to report to the duty station listed on this announcement.

This job opportunity announcement may be used to fill additional similar vacancies across the FMC.

If you are unable to apply online or need to fax a document that you do not have in electronic form please refer to the agency contact information.

Suitability Statement: If you receive a conditional offer of employment for this position you will be required to complete an Optional Form 306 Declaration for Federal Employment and to sign and certify the accuracy of all information in your application prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment dismissal after beginning work fine or imprisonment.

Shared Certificates Statement: Applying to this announcement certifies that you give permission for the FMC to share your application with other FMC positions and/or Federal agencies for similar positions.

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs : This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position (Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications); and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time your performance conduct and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends your appointment will be terminated. You are encouraged to actively engage with your supervisor seek feedback and understand role expectations. Additional guidance and support will be provided during onboarding.

All employees of the Federal government are subject to the conflict of interest statutes and regulations including the Standards of Ethical Conduct that govern activities with outside organizations and reporting financial holdings. This position may require the incumbent to complete a confidential financial disclosure report within 30 days of appointment.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

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