Office Administrator at Bay Park Organics Cooperative, Inc. San Diego, CA

Office Administrator – Bay Park Organics Cooperative, Inc., San Diego, CA Urbn Leaf, the new standard in licensed dispensaries, is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry. The Office Administrator is responsible for the day‑to‑day operations of the office during daytime hours. Majority of time is spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, performing tasks as assigned by the Office Manager as needed, and assisting with venue operations, clerical, and human resources. Responsibilities Manage day‑to‑day office operations Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization Check voicemails, take necessary notes, and direct calls/messages accordingly Assist with new hire orientation, new hire paperwork, termination paperwork, etc. Answer incoming calls, screen appropriately, and direct them to the necessary person Assist Office Manager in daily business activities as requested Opening and distributing mail Ensure all invoices/bills are coded properly and given to COO/Controller Assist with invoicing, vendor checks in envelopes, purchasing stamps, and mailing out on a weekly basis Assist in decorating venue for all holidays and schedule staff as needed Assist with punch edits for payroll processing Coordinate invoice transfer to accountant and file thereafter File weekly invoices, update manager minutes and agendas Keep bulletin boards, whiteboards, and monthly calendars up‑to‑date Weekly memos, schedules, weekly promotions and other important staff information Maintain office supply par sheet and ensure proper supplies are in stock Coordinate office cleanliness with cleaning crew Ensure all charge‑backs are handled by proper manager and returned on time Update managers on task list and project updates Assist with audits: payroll, taxes, insurance, etc. Qualifications Prior administrative experience preferred Proficient computer experience / knowledge of Microsoft Office Suite Skills and Attitudes Excellent communication, customer service, and organizational skills Positive, outgoing attitude Detail‑oriented Ability to work independently as well as with a team Willingness to take on new challenges Ability to follow directions thoroughly Education High School Degree or equivalent required Physical Requirements Must be able to sit for up to 8 hours at a time Must be able to lift at least 50 pounds safely and properly Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability Requires visual acuity Must be able to work nights, holidays, and weekends Job Type: Full‑time Salary: $13.00 /hour #J-18808-Ljbffr Salón Večná kráska