Long Term Substitute Secretary

WESTWOOD HEIGHTS SCHOOL DISTRICT

JOB POSTING

LONG-TERM SUBSTITUTE SECRETARY

Academy West Alternative High School | Grades 9-12

Position: Long-Term Substitute Secretary
Location: Academy West Alternative High School
Grade Level: 9-12
Classification: Temporary / Long-Term Substitute
Reports To: Building Administrator/Designee
Starting Date: Immediately
Rate of Pay: Per established substitute rate

Position Summary

Westwood Heights School District is seeking a dependable, professional, and organized Long-Term Substitute Secretary to provide clerical and administrative support at Academy West Alternative High School, serving students in grades 9-12.

This is a long-term substitute assignment requiring consistent daily availability for the duration of the assignment. The successful candidate will assist with the daily operation of the school office and serve as a primary point of contact for students, parents/guardians, staff, visitors, and community members.

Essential Duties and Responsibilities

• Greet and assist students, parents/guardians, staff, visitors, and community members in a professional and courteous manner.
• Answer, screen, and route telephone calls and messages.
• Provide clerical and administrative support to building administrators and staff.
• Assist with student attendance, including absences, tardies, early dismissals, and related documentation.
• Maintain accurate student, school, and office records.
• Prepare correspondence, forms, reports, notices, and other documents.
• Perform data entry, filing, scanning, copying, and general record maintenance.
• Support communication between the school office, families, staff, and district departments.
• Assist students entering or leaving the school office in accordance with established procedures.
• Receive and appropriately route deliveries, records, and other materials.
• Maintain confidentiality of student, employee, and district information.
• Follow district procedures regarding student safety, visitors, emergencies, and confidential records.
• Provide consistent and dependable office coverage throughout the long-term assignment.
• Perform other related duties as assigned by the building administrator or designee.

Minimum Qualifications

• High school diploma or equivalent required.
• Previous secretarial, clerical, administrative assistant, or general office experience preferred.
• Previous experience working in a school office preferred.
• Strong organizational and customer-service skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to prioritize responsibilities and manage frequent interruptions in a busy school environment.
• Ability to work professionally and respectfully with high school students, families, staff, administrators, and the public.
• Basic proficiency with computers, email, Microsoft Office/Microsoft 365, and electronic record systems.
• Ability and willingness to learn district student-information and administrative systems.
• Dependable attendance and punctuality.
• Successful completion of all required criminal background and fingerprint clearance checks prior to employment.

Preferred Qualifications

• Previous experience in a public school or secondary school office.
• Experience working with student attendance and student-information systems.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to remain calm, flexible, and professional in a fast-paced school environment.

Terms of Assignment

This is a temporary, long-term substitute assignment and does not constitute a permanent appointment. The selected candidate must be available to work the regular school-day schedule consistently for the duration of the assignment.

Employment is contingent upon successful completion of all required background and fingerprint clearance requirements.