Substitute Clerical Pool

Senior Records Clerk

Clerical substitutes work on-call, as needed.

Under supervision, perform a variety of difficult statistical, recordkeeping, and clerical tasks; and perform related duties as required.

Examples of essential duties and responsibilities:

• Responsible for complex statistical and recordkeeping operations;
• Arrange, post, and balance data;
• Code, classify, file, and maintain a moderately complex filing system;
• Prepare, check, and monitor information submitted as input data to automated data processing facilities;
• Prepare and compile periodic and special reports dealing with specialized assigned area;
• Perform a wide variety of specialized clerical and typing that may require special equipment and materials;
• Correspond and communicate information concerning specialized duties as assigned;
• Compose letters or type letters from rough draft or instructions;
• Answer telephone; provide general information regarding the District; receive visitors; make appointments;
• Provide work direction to clerical and/or student assistants as assigned;
• Maintain imprest cash or other similar accounts as required.

Knowledge of:

• Methods, practices, and terminology used in the recordkeeping activities of the assigned function.

Ability to:

• Plan and perform recordkeeping duties, involving independent judgment, accuracy, and speed;
• Interpret and apply rules and regulations of the assigned function;
• Type 45 words per minute from clear copy;
• Establish and maintain effective working relationships with others;
• Learn and interpret appropriate practices and procedures;
• Establish flow of work to meet scheduled deadlines;
• Prepare and maintain organized reports and complex records;
• Compare and verify accuracy of data;
• Adequately perform required typing/keyboarding;
• Perform responsible clerical work in connection with data processing;
• Follow oral and written instructions;
• Assume responsibility and exercise sound judgment;
• Detect omissions, errors, differences and similarities in data;
• Maintain strict confidentiality of privileged information;
• Maintain work pace appropriate to given workload.

Experience/training/education: Any combination equivalent to: 1. Graduation from high school and; 2. Supplemented by courses in office procedures; typing, keyboarding or data entry; and/or 3. One year of clerical experience