Administrative Specialist

Job Description

Job Description

Essential duties and responsibilities:

· Answering and directing incoming calls and visitors

· Responsible for all incoming and outgoing mail

· Coordinate plant services, including janitorial, maintenance contractors (e.g. HVAC etc.) and facility supplies

· Organize business and employee events, luncheons, etc.

· Maintain office files and paperwork as required

· Assist accounting work, including time and attendance, accounts payable, accounts receivable, purchasing, expense reports, timekeeping, payment processing, accounting reporting, and payroll backup

· Coordinate with staffing agencies to hire production employees

· Train new employees, including orientation, company paperwork, recordkeeping in IQMS (internal ERP system), and editing and maintaining training materials

· Provide new employees with work uniforms and maintain existing employees’ uniforms as needed

· Write, correct and edit procedures, work instructions, packaging instructions, safety notices, and other operations related documentation

· Report any known day-to-day operations issues to management

Prepare monthly plant performance presentation and deliver in person or electronically, as necessary.

· Work with personnel preparing packaging quotes to identify proper packaging materials and supplies, costs, lead times, etc.

· Work with maintenance department and department supervisors to have all components necessary to maintain uninterrupted production.

· Assist other departments and participate in meetings as necessary.