Administrative Assistant

Administrative Assistant

The primary responsibilities of the Administrative Assistant are to provide clerical support for the Pastor and maintain the parish office. This position will work directly with the parish staff to ensure efficient operations of the parish.

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Responsibilities include supporting and upholding the philosophy of the Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life, acting as a witness to Gospel values by modeling the teachings of the Catholic Church, continually growing in the ministry by participating in religious ceremonies, trainings sessions, and reflection activities as directed, recording all sacraments and funerals as required by the church's laws in appropriate parish register books, preparing sacramental certificates as needed, maintaining baptism registration forms, recording and reconciling weekly contributions in ParishSoft, coordinating parish wedding arrangements and funeral masses following parish guidelines, answering phones, transferring calls, and taking messages for pastor and business manager, keeping track of Mass Intentions and recording them in Mass calendar as needed, sending sacramental notification forms to appropriate churches, preparing weekly Sunday bulletins, coordinating and filing general correspondence, organizing and maintaining office supplies and keeping the parish office in good order, keeping pastor informed on all matters and operations of the parish office, and performing other duties as assigned.

Mental/Physical Demands include the ability to carry, pull, push, lift, or move objects 10 pounds or more, regular bending, stooping, kneeling, prolonged use of computer, and ability to maintain composure under duress.

Organization Improvement and Morale includes demonstrating a professional attitude as a member of diocesan staff, maintaining confidentiality in matters of assigned department and the diocese, serving as a representative of the diocese displaying courtesy, tact, positivity, and discretion in all interactions with colleagues and community served, carrying out commitments made to diocesan colleagues and community served, employing professional ethics in relationships with diocesan colleagues and community served, and positively contributing to the overall mission and values of the Diocese of Corpus Christi to promote a positive organizational culture.

Qualifications include a High School Diploma or equivalent required; Associate's degree preferred, demonstrated knowledge of and experience with diocesan policies and procedures, strong oral and written communication skills and interpersonal skills, ability to handle multiple projects and prioritize tasks, strong critical thinking and problem-solving skills, ability to work independently and to establish and maintain effective working relationships with colleagues and members of the diocesan community, ability to maintain confidentiality and use discretion, skills in the general use of computer hardware and basic office software including Microsoft Office Suite, and must be professional and courteous.

Position Information includes reporting to Pastor, part-time, non-exempt position, valid Texas driver's license, must successfully complete pre-employment screening including criminal history background check, motor vehicle record review (MVR), and drug screening, certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required, and must adhere to all Diocesan policies and procedures.