Warehouse Coordinator

Job Description

Job Description

Description:

Ambient Edge has been a leader in the HVAC industry in Arizona and Nevada. Our team comprises only the best in the industry, and our customers love us for it. At Ambient, we understand that employee-centric company culture, a robust benefits package, and top earning potential are key to building a dynamic team of experts, and we are consistently evolving to continue to be the employer of choice in Mohave County, AZ & Clark County, NV!

We're looking for skilled, motivated, and Warehouse Coordinator to join us!

Position Summary:

The Warehouse Parts & Inventory Coordinator is responsible for supporting warehouse operations through purchasing, inventory management, warranty administration, and material coordination. This position serves as a critical link between field operations, vendors, and the warehouse by ensuring materials are ordered, received, tracked, and processed accurately.

This is not a traditional warehouse labor position. The ideal candidate is highly organized, computer proficient, and experienced in administrative functions related to inventory, purchasing, and material management.

Schedule: Varies from 6:00am – 4:00pm, Monday thru Friday (Weekends and Afterhours as needed)

Essential Duties and Responsibilities

• Process material and parts orders to support service, installation, and maintenance operations.
• Create, track, and manage purchase orders.
• Coordinate with vendors regarding pricing, availability, and delivery schedules.
• Receive purchase orders and vendor invoices.
• Process warranty claims, returns, and manufacturer credits.
• Maintain accurate inventory records and stock levels.
• Monitor replenishment needs and communicate shortages proactively.
• Research part numbers, product specifications, and replacement options.
• Coordinate special-order materials and track delivery status.
• Assist technicians and field personnel with material requests.
• Maintain vendor and purchasing records.
• Utilize inventory management and purchasing software systems.
• Assist with cycle counts and inventory audits.

Qualifications

• Previous experience in purchasing, inventory control, warehouse administration, or parts coordination preferred.
• Experience in HVAC, plumbing, construction, automotive, or related industries is highly desirable.
• Strong computer skills, including Microsoft Office applications.
• Experience with ERP, inventory management, or purchasing software preferred.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communication and customer service skills.
• Ability to work independently and as part of a team.

• Ability to occasionally lift up to 30 pounds.
• Ability to walk through warehouse environments as needed.
• Ability to sit and work at a computer for extended periods.
• Occasional use of ladders, carts, or material handling equipment.