Business Office Director

Business Office Director

Hillside Springs Personal Care Home located in Dallas, Georgia is part of the AgeWell Solvere Living family! Apply today to join our amazing team!

As a certified Great Place to Work for 7 years in a row, AgeWell Solvere Living proudly offers:

• Medical, Dental and Vision benefits
• Company-paid Life Insurance and Voluntary Disability
• Paid Time off and Holidays
• 401(k) Retirement Savings Plan

Purpose: The Business Office Director is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative team members and administrative functions. Responsibilities include:

• Coding all invoices for payment
• Verifying the appropriate approvals on all invoices
• Providing vendor information to the Accounting department
• Batching weekly invoices for payment
• Auditing expense reports and petty cash reconciliations
• Providing month-end close accruals to Accounting department
• Responding to all vendor inquiries
• Adhering to the weekly accounting cycle
• Entering post ancillary charges/fees into billing system
• Assisting General Manager in reviewing Resident bills
• Assisting General Manager with Resident file maintenance
• Distributing Resident bills in a timely manner
• Demonstrating an understanding of the components of an accrual basis financial statement
• Analyzing variances in departmental payroll vs. budget
• Understanding capital expenditure vs financial statement expense
• Analyzing revenue by product type
• Assisting General Manager with annual budget process
• Assisting General Manager with analyzing monthly financials
• Pulling hours from time clock
• Exporting pulled hours into payroll grid
• Making necessary approved payroll edits in a timely manner
• Monitoring and controlling employee time punches
• Exporting time sheets from payroll system
• Ensuring proper recording into the payroll grid for payroll hours and dollars
• Processing changes in employee status
• Monitoring payroll check disbursements
• Archiving and discarding payrolls at end of each cycle
• Acting as a point of contact for all HR-related matters
• Fielding any team member relations matters and working in conjunction with the General Manager on resolving issues
• Interpreting policies and procedures related to Human Resources and communicating to all employees both proactively and in response to questions
• Overseeing benefits management at Community level, assisting in the open enrollment process, ongoing benefits communication, and benefits orientation for new hires
• Maintaining accurate team member files and employment records
• Administering the recruiting process for new hires, including searching and screening candidates, tracking applicants, checking references and producing offer letter
• Ensuring regulatory and legal compliance for all employment-related matters
• Handling worker's compensation administration for Community
• Following all emergency procedures
• Understanding all safety practices and procedures
• Communicating effectively with General Manager and other staff
• Immediately advising Salus Coach, Wellness Director, and General Manager of any changes in physical and mental health of a Resident
• Reviewing Concierge hours and monthly meetings with Salus Coach
• Participating in the monthly Manager on Duty coverage

Qualifications:

• High School graduate or equivalent certificate; Associates degree preferred
• Successful completion of bookkeeping/accounting courses is helpful
• 3 to 5 years' progressive experience in office management required
• Physically able to bend and reach
• Physically able to sit for extended periods of time
• Physically able to push and pull and lift up to 40-50 pounds if necessary

Miscellaneous:

• May have their picture taken and image used in social media or community advertising
• May be video recorded from devices installed by families in residents' apartments
• Required to work weekends and holidays as assigned
• May be required to work on shifts other than the one for which hired
• May be required to work extended hours (up to 16 hours per day)
• May be exposed to infectious waste, diseases, conditions, etc., including HIV, AIDS, and Hepatitis B & C viruses
• May be subject to hostile and emotionally upset Residents due to mental status
• Background, criminal, and drug tests may be required according to HR Policies & Procedures
• May be asked to submit to random drug test during employment