Office Associate II

Position Summary Office Associate II – Recovery Division Cash Management Team, Department of Administrative and Financial Services (DAFS), State of Maine. Full‑time position located in Augusta, Grade 13, salary $17.73–$25.53 per hour (inclusive of 2.50% recruitment stipend). This position is not eligible for visa sponsorship or STEM OPT extensions. Responsibilities Receive, review, and sort daily mail (cash, checks and credit card payments) from DHHS offices statewide. Accurately record all incoming payments and completed cash receipts into the appropriate check log upon arrival to ensure proper tracking and reporting. Ensure payments are recorded and posted to the general ledger within three business days. Review and verify deposit backup, prepare for mail carrier pickup, and maintain all cash receipts/backups by scanning and verifying documentation into Docuware. Work with internal and external customers to deposit funds and identify opportunities to improve/standardize process. Research and correct errors and variances, escalating for resolution as needed. Communicate effectively and build relationships with internal and external customers. Qualifications Training, education, or experience in office and administrative support work demonstrating competency in modern office practices and independent decision‑making. Proof of initiative and attention to detail contributing to operational process improvements. Flexibility to balance multiple tasks and priorities while meeting tight deadlines. Strong time‑management skills and ability to meet deadlines. Outstanding customer service skills, work ethic, and ability to collaborate with multiple stakeholders to achieve common goals. Team‑work and collaboration are essential. Ability to data‑enter a high volume of transactions with a high level of accuracy. Benefits Work‑Life Fit – 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation annually (with increased accrual for years of service). Overtime‑exempt employees receive personal leave. Health Insurance – State of Maine pays 85‑100% of employee‑only premiums. Dental Insurance – State of Maine pays 100% of employee‑only dental premiums. Retirement Plan – Maine Public Employees Retirement System (MainePERS) – State contributes equivalent of 14.11% of employee’s pay. Parental Leave – Six weeks of fully paid parental leave for all employees, with potential additional unpaid leave under FMLA. State employees are eligible for a competitive benefits package covering many aspects of wellness. Equal Opportunity Statement As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr Department of Administrative and Financial Services