Assistant Property Manager

Occidental Management, Inc. | Overland Park, KS | Full-Time | Hourly, Non-Exempt Overland Park Xchange is a Class A commercial office campus totaling approximately 733,400 square feet on 29+ acres in the heart of the Johnson County submarket — minutes from Highway 19 and I-435, and within walking distance of restaurants, hotels, and retail at 115th & Metcalf. It’s one of the premier office destinations in the Kansas City Metro, and it takes a sharp, organized team to keep it running at that level. The Assistant Property Manager is a key part of that team. From lease administration and vendor coordination to tenant relations and financial reporting, this role sits at the center of everything that makes a well‑managed property feel that way to the people who occupy it. This is a full‑time, hourly position reporting to the Property Manager or their designee, based on‑site at Overland Park Xchange campus. What You Will Do Supporting property operations — answering phones, preparing reports, managing correspondence, and keeping the office running efficiently Managing the numbers — coding and tracking invoices for Property Manager approval, assisting with monthly and quarterly financial reports, processing tenant bill‑back, and supporting annual budget preparation Keeping contracts and compliance in order — preparing bid proposals and service contracts, monitoring insurance certificates, tracking expirations, and maintaining lease and contract files Owning the work order system — maintaining the property maintenance and purchase order systems, tracking tenant work order status, and ensuring accurate and timely documentation Supporting lease administration — abstracting leases, coordinating tenant move‑ins and move‑outs, and keeping tenant information current in the database Building tenant relationships — tracking service calls, coordinating tenant engagement efforts including handbooks, newsletters, and events, and serving as a professional point of contact for tenants and vendors This list reflects the core of the role. Additional responsibilities may be assigned as needed to support the organization’s objectives. What You Will Bring Previous experience in a commercial or multi‑family property management role Strong administrative skills — document management, lease administration, contract tracking, and database maintenance Proficiency in Microsoft 365, including Word, Excel, Outlook, and Teams; experience with property management software a plus Solid written and verbal communication skills — you’ll be interacting with tenants, vendors, and leadership regularly Meticulous attention to detail, especially around invoice coding, financial reporting, and compliance tracking Ability to manage competing priorities and shifting deadlines without losing accuracy Preferred, but not required Familiarity with commercial lease structures and brokerage administration Experience with tenant bill‑back processing or property financial oversight Equivalent combinations of education and experience are welcome Who Thrives Here This role was built for someone who takes genuine pride in keeping things organized, accurate, and moving — someone who understands that behind every well‐run property is a person making sure nothing slips through the cracks. Detail‑oriented and dependable. Professional with tenants, direct with vendors, and the kind of person who closes the loop without being asked. A Few Practical Things Fully on‑site at Overland Park Xchange — 115th & Metcalf, Overland Park, KS Ability to remain stationary for extended periods with regular movement throughout the campus as needed Valid driver’s license and insurable driving record required Ability to lift, move, and carry up to 50 lbs on an occasional basis #J-18808-Ljbffr Occidental Management