Staff Assistant

Position Summary: Part-time Staff Assistant for the Rochester Technology & Manufacturing Association (RTMA) to assist the Office Manager, Executive Director and other staff as needed with routine clerical and administrative functions.

Responsibilities and Duties:

Reports to the Office Manager and will assist with day-to-day in office duties to support RTMA membership, networking events, and other association events.

Qualifications:

Excellent spelling and grammar skills

Skilled in customer service

Working knowledge of Microsoft Office Suite

Familiarity with social media (i.e. LinkedIn, Facebook, Twitter, etc.)

Knowledge of CRM/MMS system preferred

Must have reliable transportation and be willing to travel within the Greater Rochester and Finger Lakes Region (Monroe, Genesee, Livingston, Ontario, Wayne, Orleans, Wyoming, Yates and Seneca counties)

Must be available for the occasional evening and/or early morning event

Responsibilities:

Under the direction of the Office Manager, the Staff Assistant performs the following tasks:

Prepares routine correspondence

Set up and/or maintain paper and electronic filing systems for records, correspondence, and other material

Assists with up-to-date contact details (i.e., names, addresses, phone numbers, and email addresses) for members in multiple databases. Member benefit and usage tracking.

Assists as needed for RTMA social, networking and member-oriented events

Assists in meeting coordination, and taking reservation

Assists with photographs from RTMA-sponsored and attended events to be uploaded on the RTMA social media platforms and/or website

Attends events related to any programs supported by the RTMA

Work Environment and Physical Demands:

Work is performed at the RTMA office (2024 West Henrietta Road, Suite 3J, Rochester, NY 14623) and may include secondary locations for member-oriented events. The RTMA travels within the nine-county Finger Lakes region (Monroe, Orleans, Genesee, Wyoming, Livingston, Ontario, Yates, Seneca, and Wayne counties). RTMA is open Mondays through Fridays, 8:30 a.m. to 4:30 p.m. Part-time hours based on need and availability.

Occasionally moving and lifting moderate amounts of weight and operating office equipment that may require repetitive hand movement.

Compensation:

Hourly wage ranging between $18 and $20 per hour - based on experience.

Mileage reimbursement at the current federal rate.

About the RTMA:

The Rochester Technology and Manufacturing Association (RTMA) is a not-for-profit that promotes and supports advanced manufacturing innovation and growth in the greater Rochester and Finger Lakes region by partnering with industry, academia, and government.

The RTMA has a history of supporting advanced manufacturing businesses and their employees for over 80 years.