Accounting Assistant

Job Description

Job Description

We are looking for a detail-oriented Accounting Assistant to join a healthcare organization in Santa Clara, California. This contract opportunity with permanent potential is ideal for someone beginning their accounting career who enjoys supporting financial operations, maintaining accurate records, and working closely with cross-functional teams. The role offers hands-on exposure to billing, transaction entry, and administrative coordination in an onsite office environment.

Responsibilities:
• Enter and maintain financial and administrative information with accuracy across records, spreadsheets, and internal files.
• Prepare, organize, and manage documentation to support daily office and accounting activities.
• Assist with creating and processing client invoices while helping ensure timely and accurate billing records.
• Record routine financial transactions in QuickBooks and support general bookkeeping tasks as needed.
• Help code invoices and provide support for accounts payable and accounts receivable activities.
• Participate in bank reconciliation preparation and assist with maintaining organized supporting documentation.
• Work closely with operations, accounting, and research support teams to complete special assignments and day-to-day requests.
• Maintain orderly file systems and help keep financial documents accessible, current, and compliant with internal standards.• At least 1 year of experience in an administrative or accounting support role; internship experience may also be considered.
• Bachelor’s degree in Business Administration, Office Administration, Biology, Life Sciences, or a related discipline.
• Familiarity with QuickBooks through coursework, training, or practical experience.
• Understanding of basic accounting functions such as accounts payable, accounts receivable, invoice coding, and billing support.
• Strong organizational skills with careful attention to detail and the ability to manage multiple priorities.
• Clear verbal and written communication skills for working with internal teams and clients.
• Ability to work onsite in Santa Clara, California.
• Mandarin language skills are helpful, though not required.