Payroll Officer

Role Description

• Process monthly payroll accurately and on time, ensuring salaries, allowances, bonuses, overtime, and other payments are calculated correctly.
• Maintain and update employee payroll records, including salary information, attendance, leave balances, deductions, and statutory contributions.
• Verify timesheets, attendance reports, overtime claims, and leave applications to ensure accurate payroll calculations.
• Calculate statutory deductions, tax contributions, and other payroll-related payments in accordance with applicable laws and regulations.
• Prepare payslips, payroll summaries, payment schedules, and other payroll-related reports for management review.
• Handle employee inquiries regarding salaries, deductions, payroll discrepancies, and payment schedules professionally.
• Coordinate with Human Resources and Finance departments to ensure employee information and payroll data are accurate and up to date.
• Assist with statutory submissions, tax reporting, payroll reconciliation, and audit documentation.
• Investigate payroll discrepancies and resolve payment issues promptly and accurately.
• Maintain organized payroll records and ensure all salary information is handled confidentially.
• Ensure payroll processes comply with company policies, employment regulations, and relevant statutory requirements.
• Identify opportunities to improve payroll procedures, reporting accuracy, and operational efficiency.

• Diploma or Bachelors degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Good understanding of payroll processing, salary calculations, statutory deductions, and employment regulations.
• Strong numerical, analytical, and problem-solving skills with excellent attention to detail.
• Proficient in Microsoft Office applications, particularly Excel.
• Familiarity with payroll software, accounting systems, and human resource management systems is an advantage.
• Strong organizational and time-management skills, with the ability to meet strict payroll deadlines.
• Good communication and interpersonal skills to handle employee inquiries professionally.
• High level of integrity and discretion when handling confidential payroll and employee information.
• Able to work independently and collaborate effectively with HR and Finance teams.
• Good command of written and spoken English; proficiency in additional languages is an advantage.
• Demonstrates accuracy, accountability, and a commitment to maintaining payroll compliance and confidentiality.