Office and People Ops Coordinator

About the Role

We're looking for an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to a new hire's paperwork. It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same hour. Contoro is a fast-growing company. You will also find multiple career opportunities if you are passionate and capable.

Key Responsibilities

Office & Facilities

• Run day-to-day office operations and keep the workplace organized and functional

• Own vendor and building-management relationships, facility repairs, and office maintenance

• Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed

• Greet visitors and coordinate company events, lunches, and team activities

Onboarding & Offboarding

• Own onboarding from offer acceptance through day one in our HR system

• Set up system access, workspaces, and equipment; run office tours and orientation

• Complete employment eligibility verification and maintain accurate employee records

• Coordinate offboarding, including documentation, access, and equipment return

Recruiting Coordination

• Coordinate interviews, phone screens, and candidate communication in our applicant tracking system

• Keep candidates, hiring managers, and interviewers aligned throughout the process

• Support offer letters and pre-employment documentation

HR & Administrative Support

• Answer employee questions on policies, benefits, payroll, and HR processes

• Support benefits enrollment and keep HR policies and handbooks current

• Manage correspondence, company records, and internal communications

• Provide administrative support to the CEO and broader team, and assist with special projects

Qualifications

• High school diploma required; bachelor's degree preferred

• Experience as an office manager, administrative assistant, HR coordinator, or in a related role

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Excellent time management, organization, and prioritization skills

• Excellent written and verbal communication skills

• Sound judgment and discretion handling confidential employee information

• Available onsite Monday through Friday, 7:30 AM – 3:30 PM or 8AM-4PM

Nice to Have

• Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)

• Experience with spend management or recognition platforms (Ramp, Nectar, or similar)

• Experience with Atlassian tools (Confluence, SharePoint)

• Prior HR or recruiting coordination experience at a startup or high-growth company

• Bilingual in Korean, Spanish, or Chinese

Whats offered:

• Competitive compensation

• 100% employer covered health, dental, and vision insurance

• Paid time off and company holidays

• 401(k) retirement plan with up to 4% match

• Continuous Education Support

• Employee Recognition Program ($10 per month to give out to co-workers)

• Health & Wellness Reimbursement Program (up to $600 per year)

• Free snacks and drinks/coffee in office

• In office entertainment room (games, ping pong room etc...)

• Opportunities for professional growth and career development

• Hands-on experience working with cutting-edge robotics and automation technology

• A fast-paced, collaborative startup environment with opportunities to make a meaningful impact

• The opportunity to work alongside a talented, mission-driven team building next-generation robotics solutions