Legal Operations & Administrative Coordinator

Job Description

Job Description

Position Summary

The Legal Operations & Administrative Coordinator will support the legal department with administrative, organizational, governance, and operational functions. This role will assist with maintaining legal and corporate records, organizing transaction and real estate files, coordinating document flow, tracking projects and deadlines, and supporting ongoing legal and compliance initiatives across the organization. This role reports to the General Counsel.  The ideal candidate has supported a senior executive or professional in a fast-paced, high-complexity environment and thrives on keeping people and projects organized and on track.

This is a full-time, in-person role at our Fort Lauderdale office. Consistent and reliable in-person presence is a core requirement, and this position is not eligible for remote work.

Responsibilities

• Maintain and organize legal department files and records 
• Assist with corporate governance and entity management, including annual reports, filings, and tracking deadlines 
• Support real estate audits, acquisitions, lease files, and transaction organization 
• Coordinate document execution, signatures, and filing processes 
• Track ongoing legal projects, outstanding items, and follow-up tasks 
• Assist with insurance, claims, and risk-related administrative matters 
• Support policy, handbook, and compliance-related projects 
• Assist with contract administration and document organization 
• Coordinate with internal departments and outside vendors or counsel as needed 
• Help maintain organization and workflow within the legal department 

Preferred Qualifications

• Prior experience supporting legal, real estate, risk, or related administrative environment preferred 
• Strong organizational and communication skills 
• Ability to manage multiple projects and shifting priorities 
• Proficiency with Microsoft Office and general business software 
• Exceptional attention to detail is non-negotiable. Accuracy in documentation, filing, and communications is a baseline expectation.
• Comfortable working independently and escalating issues when appropriate 

General Expectations

• Maintain professionalism and confidentiality 
• Operate with strong attention to detail and organization 
• Communicate proactively regarding questions, deadlines, or issues 
• Assist in creating structure and follow-through across multiple ongoing projects
• Work collaboratively and professionally to support efficient legal department operations