Accounting Specialist - Accounts Payable

Accounting SpecialistEmployer: Stetson UniversitySalary: Depends on QualificationsLocation: Gulfport, FLJob Type: Full-Time StaffDivision: College of Law | DeanDepartment: Business Office - COLOpening Date: 08/03/2026FLSA: Non-ExemptBargaining Unit: N/AJob DescriptionPosition Summary: The Accounting Specialist supports the finance department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments. Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:Process invoices, check requests, and reimbursementsVerify coding, approvals, and supporting documentationMatch invoices to purchase orders and receiptsMaintain vendor files and assist with vendor onboardingRespond to basic vendor inquiriesHelp resolve invoice discrepanciesAssist with digital document management (scanning, indexing)Support month-end tasks such as invoice accrualsReconcile basic financial dataPerform other accounting duties and special projects as assigned by direct supervisorRequired Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:Strong attention to detailCustomer service mind-setAbility to work with repetitive tasks accuratelyClear communication with vendors and campus departmentsBasic Excel skills (sorting, filtering, formulas, etc.)Familiarity with ERP or accounting softwareDemonstrated commitment to equity and inclusion through both the completion of job duties and with interaction with othersSupport the University's Mission and Values in their role.Required Qualifications:Education: High school diploma required; Associate's degree preferred0 – 2 years of accounting, bookkeeping, or office experienceDesire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.Ideal Candidate Qualifications: The ideal candidate's qualifications include:Accounting experience in higher education or non-profit settingEllucian Banner/Argos experience preferredExperience supporting external audits and preparing year-end 1099 reportingExperience in high-volume transaction environmentWork Environment: Hybrid work location available, at the discretion of the supervisor. Flexibility to work outside of regular office hours, and some travel may be required. Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community. Please visit our employee benefits webpage for more information.