Supply Chain Specialist

Job Description

Job Description

We are looking for a detail-focused Supply Chain Specialist to join a Contract position based in Boca Raton, Florida. In this role, you will support international shipping and documentation activities by preparing export paperwork, coordinating transportation partners, and helping ensure shipments meet regulatory requirements. This opportunity is well suited for someone who is organized, comfortable managing multiple deadlines, and experienced in logistics documentation within a distribution environment.

Responsibilities:
• Prepare and review export and shipping paperwork for both international and domestic orders, ensuring accuracy and completeness before release.
• Create required trade documents such as proforma invoices, air shipment records, ocean transport documents, and shipping instructions for outbound deliveries.
• Submit export filing information through the appropriate government systems and maintain records that support regulatory compliance.
• Partner with freight forwarders and carriers to arrange pickups, communicate routing details, and keep shipments moving on schedule.
• Verify freight terms, shipment data, and classification details to help ensure all exports align with applicable U.S. trade regulations.
• Maintain organized shipment files, daily logs, and status reporting so internal teams have clear visibility into documentation and delivery activity.
• Work closely with shipping, accounting, and customer-facing teams to resolve documentation questions and provide timely shipment updates.
• Track multiple active orders at once while identifying and correcting discrepancies that could delay shipment processing.• Experience handling international shipping documentation, export paperwork, or logistics coordination in a detail-focused setting.
• Working knowledge of export compliance practices, including government filing processes and documentation standards.
• Familiarity with freight forwarders, international transportation terms, and common carrier documentation requirements.
• Experience preparing air waybills, bills of lading, proforma invoices, and related shipment records.
• Strong organizational skills with the ability to manage detailed documentation across multiple deadlines.
• High level of accuracy and attention to detail when reviewing shipping data and compliance materials.
• Ability to communicate effectively with internal departments and external logistics partners.
• Background in supply chain, logistics, inventory, or distribution operations is preferred.