Executive Assistant to Chief Executive Officer

Executive Assistant / Office Manager – Major Project Opportunity

Overview

We are seeking a highly capable, proactive Executive Assistant / Office Manager to support a major coal mining and resource development project in Alaska. This is a high-impact role supporting senior leadership and helping shape day-to-day operations in a growing environment. This opportunity suits someone with a strong ‘can-do’ attitude, initiative, and the ability to think independently and solve problems. You will play a central role in driving organization, efficiency, and coordination across the business, with clear long‑term career progression.

Key Responsibilities

• Serve as first point of contact – manage front office, greet visitors, handle calls
• Manage calendars, scheduling, and stakeholder coordination
• Arrange domestic and international travel and logistics
• Host out‑of‑town and international visitors professionally
• Prepare meeting agendas, materials, and track follow‑ups
• Provide project coordination support across teams and timelines
• Review contracts, track obligations, deadlines, and key deliverables
• Coordinate onboarding and support HR processes
• Assist with invoice coding, payables, and expense tracking

What We’re Looking For

• Entrepreneurial mindset with strong ownership and initiative
• Proactive, solutions‑driven and highly organized
• Able to read contracts and understand business obligations
• Strong communicator across all levels
• High level of confidentiality and professionalism
• Flexible with working hours based on project needs
• Comfortable working within a coal mining and resource development environment
• Resilient, positive, and able to work in fast‑paced, direct settings

Why This Opportunity

• Be part of a major, long‑term project with growth potential
• Work closely with senior leadership and decision‑makers
• Gain exposure to project operations and coordination
• Play a key role in shaping office and business functions
• Join a fast‑paced environment that values initiative and impact