House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)

Location: Laguna Niguel, CA 92677

Employment Type: Part-time (30-35 hours/week)

Schedule: Monday/Wednesday 3:00 PM – 7:00 PM Tuesday/Thursday 7:00 AM – 7:00 PM Friday 7:00 AM - 12:00 PM

Compensation: $30–$35/hour based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation and a valid driver's license

About Our Family

We are a driven, engaged family who values excellence in our work and deep presence at home. Both parents are high-level professionals, one in healthcare and one in sales, with full, demanding careers that occasionally require travel. While we are ambitious in our livelihoods, being present and intentional parents remains our core priority.

Our two children are actively involved in sports and enrichment activities, and we encourage them to explore their interests fully while building independence with strong communication and guidance.

Health, wellness, and an orderly home environment matter to us. We prioritize nourishing meals, fitness, self-care, and a home that feels calm, beautiful, and thoughtfully run. A well-managed household allows us to focus on family connection and meaningful time together.

For many years, Mom has carried much of the invisible load of managing the home. We are now ready to invest in experienced, high-level support so our household operates with greater ease, structure, and flow.

We have previously worked with exceptional household professionals and hold a high standard for this role. We are seeking a seasoned House Manager who brings maturity, initiative, and a collaborative presence to our home. This is a trusted, long-term role for someone who takes pride in excellence, thrives in a high-functioning environment, and genuinely enjoys creating calm, beauty, and efficiency behind the scenes.

Who You Are / What We're Looking For:

We're looking for a proactive, detail-oriented, and self-starting individual with a great eye for aesthetics who can help organize and maintain our home while creating a warm, positive atmosphere. You will take ownership of household systems, tackle day-to-day tasks, and ensure everything is running smoothly. Whether it's meal prep, managing inventory, coordinating with decorators, or organizing our family's spaces, you'll help relieve the mental load that comes with balancing work, family, and life.

We need someone who will bring a warm, caring energy to our home, especially in connecting with our kids. You'll know how to engage with them in a fun and loving way, while still keeping them on track with their schedules. Strong communication is key—whether it's managing the home's needs or providing updates on tasks and priorities, or planning out the upcoming week, staying connected is key in our fast-paced lives. You should be someone who can anticipate needs, be resourceful when issues arise, and be comfortable making suggestions for improvement. We are also open to creative ideas for meal prep, focusing on healthy, balanced options that cater to our family's preferences. If you're someone who thrives on creating order and has a knack for organizing spaces, we'd love to hear from you!

We are seeking someone who truly loves working with families, kids, and pets, and who is tech-savvy, adaptable, and open to feedback. If you're ready to bring your organizational skills, positive energy, and creativity to help run our busy home, we'd love to hear from you!

Qualities We're Looking For

• Exceptional organization and systems thinking : You create efficient systems, stay on top of tasks, and ensure everything runs smoothly.
• High emotional intelligence and collaboration : You connect easily with others, understand needs, and work well both independently and collaboratively.
• Poise and strong communication skills : You communicate clearly and professionally, handling tasks with grace.
• Proactive mindset : You take initiative, offering innovative solutions and driving improvements.
• Refined aesthetic : You have a keen eye for design and a passion for maintaining tidy, organized spaces.
• Family-oriented : You quickly adjust to the family's needs, creating a positive and supportive environment for both kids and parents.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily, ensuring the home is prepped for bi-weekly cleaning service
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop-offs and pick-ups
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum/sweep high traffic areas
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prep healthy, protein-centric meals/snacks 2-3x a week
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (clothing, bedding, towels) twice a week
• Occasional ironing and steaming
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Pet Care

• Occasional feeding and dog walking
• Schedule and coordinate vet, grooming, or daycare appointments, and driving dog to those appointments
• Keep pet supplies stocked and organized
• Occasional pet sitting during times of family travel

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight

• Occasional help with scheduling and supervising service providers (cleaners, contractors, landscapers)
• Occasional research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property
• Serve as primary contact for vendors or guests

Family Support & Child Assistance

• Backup coverage for school/activity pick-ups or drop-offs
• Light supervision, playtime, or back-up childcare
• Prep backpacks, clothing, or snacks for school
• Help with child-related laundry or errands

Deep Cleaning & Special Projects

• Tackle deep cleans (dishwasher, washing machine, furniture cleaning, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Organize special projects (toy storage, seasonal décor, garage)
• Clean and prep outdoor furniture and grill

Administrative & Personal Assistant Support

• Occasional help with travel planning/research and logistics
• Assist with the coordination of events,