Deputy Project Manager

Job Description

Job Description

Deputy Project Manager I

Job Type: Direct Hire (Full-time, Regular)
Salary: $115,000-$120,000 annually (DOE)
Location: On-site
Schedule: Monday-Friday, 8:30am-5:30pm (Requires domestic and international travel)

Job Overview

Madison Approach Staffing is recruiting for a Deputy Project Manager I to support project management operations for our client, a manufacturing company serving the rail industry. This role works closely with the Project Manager and Deputy Project Manager II to manage day-to-day project activities, coordinate with customers and vendors, track project deliverables, and ensure contract compliance. The ideal candidate has 5+ years of project management, engineering, or project administration experience, a Bachelor's degree in Mechanical/Systems/Electrical Engineering, and knowledge of the rail industry or related manufacturing sectors.

Key Responsibilities

• Provide tactical support to Project Manager and Deputy Project Manager II on project management activities
• Supervise and manage Project Coordinator daily activities
• Manage vendor relationships during production, delivery, and warranty stages
• Manage project correspondence including letters, meeting minutes, and memos
• Develop and maintain databases for project deliverables, action items, and tracking metrics
• Monitor and report schedule status, milestone progress, and project activities
• Manage project deliverable closure processes
• Address and resolve critical issues related to cost, schedule, and technical risk through action planning
• Ensure understanding and compliance with contract and subcontract requirements
• Attend and conduct project meetings at customer sites, subcontractor facilities, and company locations domestically and internationally
• Plan and execute contract financial milestone achievement activities
• Negotiate with suppliers up to approval stage for company-managed work
• Interface with customers during design reviews and reliability meetings; manage scope and claim extra work per contract
• Support Project Execution Team (PET) and Project Cost Management Group (PCMG) meetings
• Coordinate with internal departments, customers, vendors, and company affiliates
• Prepare reports and documentation for Project Manager and customer submittal

Required Skills & Experience

• Experience: Minimum 5 years in project management, project engineering, or project administration
• Education: Bachelor's degree in Mechanical Engineering, Systems Engineering, or Electrical Engineering required
• Industry Knowledge: Knowledge and experience in rail industry or closely related manufacturing sector
• Technical Background: Mechanical, Systems, or Electrical design experience preferred
• Project Management: Skilled in meeting management, coordination, and contract management
• Communication: Excellent verbal and written communication skills
• Interpersonal Skills: Strong ability to work across departments, with customers, vendors, and external partners
• Computer Skills: Proficient with project management software, databases, and office applications
• Travel Capability: Must be willing and able to travel domestically and internationally as required