Administrative Assistant II

Administrative Assistant II

The position of Administrative Assistant II is responsible for providing administrative and clerical services to ensure effective and efficient operations within their assigned department. Executes administrative policies determined by or in conjunction with county officials.

Essential Duties and Responsibilities

(All duties listed may not be included in any one position nor does the list include all tasks found in a position of this class.)

• Provides administrative services to Department Head and/or Department Supervision. Administrative services include sorting mail, handling phone calls, filing and making sure Department leadership is aware of all administrative activities.
• Responsible for providing administrative and secretarial support to the Department Head, including preparing/maintaining personnel files and time sheets, and updating/creating forms on computer.
• Type, word process, copy, distribute and fax documents and memos. Create conventional and electronic file records and systems (e.g., spreadsheets, general files, mail distribute list and Microsoft documents).
• Proofread, generate documents and correspondence. Participate in meetings, conferences and other events.
• Perform other duties as required.

Education and Experience

Education and Experience

• Any combination of education and experience equivalent to one year of college.
• Three to five years responsible experience in clerical, computer operating systems (software and hardware) and pertinent office work required.
• Prior office management/ administration experience preferred.

Knowledge, Skill, and Ability

• Knowledge of modern office methods, procedures and equipment, including proficiency in operating a personal computer using Windows, Microsoft Office software and computer systems software and hardware.
• Ability to troubleshoot PC system errors, correct problems, and provide technical support to staff.
• Ability to acquire knowledge of departmental rules, regulations, procedures, and functions; including juvenile confidentiality laws and ability to apply these to work situations.
• Ability to react immediately in crisis situations.
• Skill in typing at 40 wpm.
• Ability to take directions from the director as well as work independently on difficult or complex clerical and administrative tasks.
• Ability to keep clerical records and to prepare accurate reports from varied statistical or accounting information.
• Ability to proofread, comprehend and interpret information and compose effective correspondence.
• Ability to communicate and deal effectively with the public and to maintain effective working relationships with other employees and outside agencies.
• Must be able to lift office equipment and some light furniture as well as bend, stretch, reach and climb stairs to check inventory.

Other Requirements

Physical Requirements Must be able to remain in a stationary position for extended periods of time. Must be able to communicate effectively. Needs to be able to operate office productivity machinery, such as a calculator, copy machine, and computer printer. The person in this position needs to move about inside the office to access file cabinet, office machinery, etc. Work Schedule Monday - Friday 8:00 AM - 5:00 PM To be considered for this position, all applicants must complete the employment application in full. Madison County is an Equal Employment Opportunity Employer that encourages applicants from diverse backgrounds to apply. Madison County is a drug-free workplace and conducts drug and alcohol testing.

Benefits

A comprehensive set of benefits is offered for all full-time employees. No benefits are offered to part-time or seasonal employees. Please consult with the Human Resources Department for a full list of benefits. Benefits Summary Healthcare Insurance : Blue Cross of Alabama is administered through the Local Government Health Insurance Plan (LGHIP). Coverage Type Employee's Premium Single Coverage Bi-weekly Premium $ 61.00 Family Coverage Bi-weekly Premium $ 150.00 Dental Coverage : Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama. LGHIP manages dental costs and provides enhanced dental benefits using negotiated discounts with in-network dentists. To locate in-network dentists go to Life Insurance : Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions. Employee Retirement Plans : Employees are required to participate in the Employees Retirement System, which is a Defined Benefit Plan administered through the Retirement Systems of Alabama (RSA). Participants contribute 5% to 8.5% of their earnings depending on their hire date and classification. Sworn Certified Personnel have an accelerated contribution schedule *Employer contribution percentage is set by the Retirement Systems of Alabama and changes annually. Employee Clinic : Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co-pay of $15.00 per visit. To be eligible to use the clinic, the employee and dependent must be enrolled in Madison County's health insurance plan as their primary coverage. Voluntary Plans are also available : Additional life Insurance for employee and dependents Flexible spending accounts (healthcare and childcare) Vision Insurance Holidays, Annual Leave and Sick Leave : *Minimum of 10 holidays per calendar year *Accrue 8 hours of annual leave and 8 hours of sick leave per month