Bookkeeping & Administrative Support Specialist

About the Role

We are a family‑owned concrete ready‑mix company seeking a sharp, dependable, detail‑oriented individual to join our team. This role supports both our Accounts Receivable/Dispatch/Payroll office and our Accounts Payable/Bookkeeping office, with cross‑training provided. The position also assists with residential rental management and general administrative support.

This role will begin with cross‑training at several desks to help you learn our workflows, systems, and daily operations. As you become familiar with the office, the position will naturally transition into a more stable routine focused on administrative support, basic bookkeeping tasks, and assistance with rental property management. You will work closely with experienced team members who are patient, supportive, and committed to helping you succeed.

After 3 months, office employees receive yardage pay in addition to hourly wages based on the total number of yards of concrete delivered. This performance‑based incentive has historically added a significant amount to total compensation. This incentive allows office staff to benefit when the company performs well, creating a shared‑success environment where your contributions directly support both team and company growth.

Key Responsibilities

Assist with AR, AP, payroll support, and general bookkeeping

Enter data accurately into QuickBooks and spreadsheets

Support dispatch and customer service during busy periods

Help manage residential rental properties (showings, communication, documentation)

Walk between office buildings and navigate stairs to our second‑floor office

Occasionally visit job sites or properties (uneven ground, outdoor conditions)

Maintain confidentiality and handle financial information with integrity

Work collaboratively with department leads and office staff

Provide administrative support as responsibilities grow.

Work Environment We value a positive, family‑oriented workplace and are looking for someone who contributes to that atmosphere. You will be trained by encouraging, experienced team members. As your skills grow, responsibilities and pay will expand based on your strengths, performance and the needs of the business.

Requirements

Required Qualifications

High school diploma or equivalent 1+ years of office experience OR an associate/bachelor's degree in business, accounting, or related field

Strong data‑entry accuracy and attention to detail

Experience with Excel or Google Sheets

Ability to climb stairs, walk between buildings, and navigate uneven ground

Ability to work in a fast‑paced environment

Strong communication and people skills

Ability to learn new systems and processes quickly

Professional references demonstrating integrity, reliability, and teamwork

Must pass a background check (no theft or financial‑related convictions)

Understanding of basic bookkeeping principles

Preferred Qualifications

QuickBooks experience (preferred but not required)

Experience in small business operations

Experience with rental property management

Spanish language skills (helpful but not required)

Typing proficiency and spreadsheet aptitude (testing provided)

Understanding of accounting principles (not required but could be put to use)

Benefits

Health insurance (PPO and HMO options)

Employee pays only 20% of the premium for the base plan and company pays the remaining 80%

If choosing a higher‑premium plan, the company contributes the same dollar amount as the base plan

Coverage begins the first of the month after 60 days of full‑time employment

Company‑paid $15,000 life insurance policy

Optional employee‑paid vision, dental, additional life insurance, and Aflac policies