Fleet Maintenance Coordinator

Fleet Coordinator is responsible for inspecting, maintaining, and repairing a variety of vehicles and equipment within the District’s fleet, including trucks, vans, and various equipment. Duties include diagnosing mechanical issues, performing routine maintenance, ensuring compliance with safety standards, and keeping detailed service records. The role requires strong organization skills, familiarity with diagnostic tools, and the ability to work independently or as part of a team to keep the fleet operating efficiently and safely. Perform routine inspections, maintenance, and repairs on fleet vehicles (gasoline, diesel, electric battery, or alternative fuel) to ensure safe and reliable operation. Develop and maintain schedules for vehicle maintenance and repairs. Conduct preventive maintenance (oil changes, tire rotations, brake checks, etc.) on a scheduled basis. Repair or replace malfunctioning parts, including but not limited to engines, transmissions, brakes, and suspension components. Maintain accurate service records and update maintenance logs or software systems. Ensure all repairs and maintenance comply with company policies and government safety regulations. Vendor coordination and scheduling for the District fleet. Respond to emergency breakdowns and perform road service repairs when necessary. Order and manage parts inventory as needed. Keep the work area clean, organized, and compliant with OSHA and environmental standards. Communicate effectively with drivers, dispatchers, and supervisors regarding vehicle status and needed repairs. Assist with vehicle and equipment purchases, sales, and surplus. Participate in division team and other meetings and workshops, and assist in implementing plans, work orders, and schedules for the District's Parks Division. Serve as a resource for new staff and crew members regarding operation and safety, equipment skills, and District procedures, forms, and programs, and serve as resource on day-to-day activities. Perform record keeping duties for projects as needed via computer programs and spreadsheets. Assist with accident investigations and community relations troubleshooting as needed. Attend various continuing education meetings, seminars, and workshops. Serve on District committees as assigned. May be temporarily reassigned within the District to assist with other projects. Perform other duties and responsibilities as assigned by supervisor. Qualifications 1–2 years’ experience in fleet, logistics, maintenance, or related operations Familiarity with diagnostic tools, software, and computerized maintenance systems Ability to read and interpret technical manuals, schematics, and repair instructions Physical ability to lift heavy parts, work in various weather conditions, and perform manual tasks Requires a high school diploma Valid Washington State driver’s license and clean driving record are mandatory; CDL often preferred or required Excellent troubleshooting and problem-solving skills Ability to obtain any required Washington State licenses specific to position within six months of the hire date Required Knowledge, Skills and Abilities Familiarity with Fleet Management Systems (FMS) Basic understanding of vehicle systems, preventative maintenance schedules, and repair processes Knowledge of DOT, OSHA, EPA, L&I, and other regulatory requirements Understanding of the purchasing process for vehicles, parts, fuel, and inventory management Familiarity with cost tracking and budgeting best practices Ability to manage multiple vehicles/equipment, schedules, vendors, and service timelines Clearly communicates with drivers, vendors, management, and regulatory bodies (verbal & written) Quickly identify and resolve issues related to breakdowns Skilled in using spreadsheets, database software, GPS tracking tools, and fleet management applications Ability to prioritize urgent repairs to meet compliance deadlines and operational needs Work Environment and Physical Effort This is a non-smoking work environment. Work is performed in field, shop, and office environments and may require evening and weekend duties. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Must be able to perform parks services duties that require sustained, strenuous physical exertion that include activities such as moving and heavy lifting of items up to 50 pounds; also stacking, pushing, pulling, bending, twisting, climbing and standing for extended periods Must be able to sit, stand, walk, grab, pull and push objects, squat down, stoop, kneel, crouch and jump Ability to work at heights, in dark conditions, and noisy environments May experience exposure to extended periods of sun, rain, cold temperatures, wind and potentially uneven terrain that may contain trip hazards This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. 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