Accounting Office Assistant

Office Assistant

A growing industrial services company is seeking a detail-oriented Office Assistant to support daily office operations, scheduling, reporting, customer service, payroll support, and general administrative functions. This role serves as a key member of the office team, helping ensure smooth operations while providing support to employees, customers, and leadership.

While some accounting exposure is needed, this position is primarily focused on administrative support, office coordination, communication, reporting, and operational support. The ideal candidate is highly organized, enjoys working in a fast-paced environment, and is comfortable handling a variety of responsibilities.

Responsibilities

• Serve as the primary point of contact for office administrative needs and daily operations.
• Provide support to field employees, including scheduling, documentation, paperwork, and general assistance.
• Schedule customer appointments and coordinate service visits with field personnel.
• Create, maintain, and distribute reports for leadership and operations teams.
• Manage office and job-related supplies, including ordering and inventory tracking.
• Perform data entry, filing, records management, and document organization.
• Communicate professionally with customers, vendors, and employees via phone, email, and in person.
• Support payroll activities by collecting timecards and maintaining payroll documentation.
• Assist with invoicing, billing, payment tracking, and other accounting-related tasks as needed.
• Maintain accurate records and support various administrative and operational projects.
• Provide general office support to ensure efficient day-to-day operations.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Assistant, Customer Service, Office Coordinator, or similar role.
• Strong administrative, organizational, and multitasking skills.
• Experience with data entry, reporting, document management, and office support.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office, including Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Some accounting experience is a plus including exposure to invoicing, billing, Accounts Payable (AP), Accounts Receivable (AR), or payroll support.

Preferred Qualifications

• Experience in a construction, manufacturing, industrial, or service-related environment is a plus.
• Experience working with accounting or ERP software.
• Ability to work independently while contributing to a team-oriented environment.
• Comfortable supporting both administrative and operational functions.

Work Environment

This position is based in a professional office setting supporting industrial field operations. The role works closely with office staff, field employees, customers, and leadership in a collaborative, team-oriented environment. Schedule: MondayFriday, approximately 7:30 AM 4:00 PM, with some flexibility available.

Job Type & Location: This is a Contract to Hire position based out of Kansas City, KS.

Pay and Benefits: The pay range for this position is $24.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Kansas City, KS.

Application Deadline: This position is anticipated to close on Jul 27, 2026.