Medical Support Assistant (Advanced)

Allied Health Professional

Major duties include but are not limited to the following:

• Provide specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model
• Provide specialized administrative judgment and flexibility in the use of a wide range of clinical flow processes relating to access to care across multiple clinics and specialties including clinic cancellations
• Recommend changes to existing procedures based on current administrative guidelines
• Utilize numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model
• Coordinate with the patient care team to review clinic appointment availability/utilization to ensure the clinic schedules are closely monitored to effectively support the needs of the clinics (and adjusts, as needed)
• Develop and/or maintains effective and efficient communication with the patient, interdisciplinary coordinated care model, VA medical centers, and other agencies (e.g., assists with communications during the inpatient to outpatient discharge)
• Communicate with non-VA medical facilities
• Manage a system for follow-up care such as consults, tests, etc.

Other assignments at this level include, but are not limited to:

• Participate in team huddles and team meetings (staff meetings) to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team and with the HAS supervisory team
• Set priorities and deadlines, as needed
• Adjust the flow and sequencing of the work to meet team and patient needs
• Identify incomplete encounters and communicates findings to providers, as needed
• Assist the team to reinforce the plan of care and self-help solutions
• Enter appropriate information into the electronic record
• Monitor and update pre-appointment information (demographics, including insurance capture) and/or requirements to assure readiness for patient visit/procedure, as needed
• Manage patient systems to verify and validate accuracy and resolve issues
• Evaluate patient information and clinic schedule lists to determine whether the patient requires an immediate appointment
• Inform team members about shared patients (i.e., those who receive their care at multiple VA medical centers or those who receive care in the community)
• Complies with local HAS-MCMs and SOPs that pertain to their work area
• Work staggered shifts and/or weekends, as required and assigned (mostly pertains extended hour clinic AMSAs)
• AMSAs rotate throughout the clinics, to include phone unit, consult team and clinic cancellations, as needed, in a fair and equitable rotation
• Processes commitments, as needed
• Processes patient funds, as needed
• Conducts patient surveys, as requested
• Processes MSA portion of travel consult, as needed
• Contacts Travel office with patient date of travel, as needed
• Completion of all required training within set time frames

Work Schedule: Variable tours according to medical center needs.

Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized

Permanent Change of Station (Relocation Assistance): Not Authorized

Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).

Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA

Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)

Telework: Not Available

Virtual: This is not a virtual position.

Functional Statement #: 581-22050-F

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs