Senior Meeting and Events Coordinator

Position Summary

Join a team focused on the success of our customers the success of our communities and the success of each other. Farm Credit East (FCE) is the leading provider of loans and farm advisory services to farm forest product fishing and other agricultural business owners across the northeast with $15 billion in total loan volume and $29 million in annual financial services revenue from 18000 customers across our 8-state territory. We are One Team Working Together with a focus on our five pillars: Outstanding Customer and Employee Experience Quality Growth Operational Excellence Commitment to our Communities and Protecting Customer Information.

The Senior Meeting and Events Coordinator will be responsible for planning organizing and executing a variety of events including corporate meetings conferences and board/staff gatherings. This role requires excellent organizational skills attention to detail and the ability to manage multiple tasks simultaneously. This role will coordinate logistics and meetings held at the Enfield CT location as well as coordinate with other outside vendors/hotels for offsite catering and events. Responsible for coordinating all details of these events/conferences which may include menu planning hotel arrangement timing reservation/scheduling calculating budgets and ensure they are adhered to. Negotiate and secure event space staffing and layout and seating for delivery of high quality meeting/conferences. Develop and edit any documentation related to events including agendas travel arrangements directions and troubleshooting issues as they may arise. Manage correspondence including registration and attendee tracking and presentation and materials support. This role will require a 25% travel expecatation.

The value drivers for this role are as follows:

• Provide ACA wide staff customer and board events support for operational processes.
• Fuels organizational synergy through consistent processes and effective communication with other roles.

Come join a collaborative customer-focused team at Farm Credit East!

Duties and Responsibilities:

Key Responsibilitiesin Meeting & Logistics

• Coordinate all aspects of event planning and execution including venue selection catering transportation and accommodations.
• Develop and manage event budgets ensuring cost-effective solutions without compromising quality.
• Collaborate with internal teams and external vendors to ensure seamless event execution.
• Create and distribute event materials such as invitations agendas and promotional content.
• Manage event registration and attendee communication providing exceptional customer service.
• Attend events as needed to provide onside facilitation and logistic coordination
• Responsible for break/food set up and break down as needed
• Conduct post-event evaluations to assess success and identify areas for improvement.
• Maintain accurate records and documentation for all events.
• Establish contacts within hotel food service facilities and other event logistics
• Coordinate and manage the schedule of meeting agendas speaker requirements and overall timely meeting logistics
• Track orders and ensure timely delivery to board staff other customers or clients
• Resolve any arising problems or complaints related to logistics
• Collaborate with vendors suppliers and transportation companies
• Facilitate communication between board leadership and other teams across the association.
• Review purchase orders and event logistics to ensure accuracy
• Make special shipping arrangements as necessary
• Submit bills and invoices for any organized events
• Develop processes that make meeting and events more efficient and organized

Administrative Assistant Responsibilities:

• Handle administrative requests and queries from senior managers
• Organize and schedule appointments and meeting/events
• Plan meetings and take detailed minutes
• Write and distribute email correspondence memos letters faxes and forms
• Assist in the preparation of regularly scheduled report
• Develop and maintain a filing system event protocols
• Order gifts and other supplies and research new offerings and suppliers
• Maintain contact lists
• Book travel arrangements and submit expense reports
• Provide general support to management
• Act as the point of contact for internal and external meetings and events
• Liaison with board member logistics to handle requests board meeting requirements travel and other needs of both board and leadership.

Job Qualifications and Requirements:

• This position requires a Bachelors degree in Event Management Hospitality Business Administration or related field.
• Proven experience in event planning and coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite.
• Creative problem-solving abilities.
• Attention to detail and a commitment to quality.
• We offer hybrid work options after two weeks of employment with Farm Credit East. Hybrid work options are determined based on job role and balancing the needs of the customers the team and individual work performance. This will be reviewed based on manager discretion.

Compensation and Benefits:

• Salary Range: $60000 to $90000 commensurate with experience
• Short-Term Incentive to reward business results
• Retirement Contributions :
  • 401k match up to 6% of salary;or for those unable to take full advantage of the 401(k) match verified student loan payments may qualify for an employer match in your 401(k) up to 6% of salary
  • Defined Contribution retirement plan funded at 2-9% of salary depending on years of service
• Time Off:
  • 15-25 days of vacation leave per year depending on years of service
  • 12 days of holiday leave per year
  • 7.5 days of sick leave in your first year followed by 12 days of sick leave per year thereafter; unlimited rollover of unused sick leave year to year
  • Paid Parental Leave: Up to 80 hours of paid leave for birthing non-birthing and adoptive parents
  • Family Care Leave: Additional leave options available under FMLA and company policy
• Health and Insurance:
  • Comprehensive medical dental and vision plans including preventive care and wellness programs to support your overall health and well-being
  • Health Savings Account
  • Life insurance at 2x base pay
  • Accidental Death and Dismemberment insurance at 2x base pay
  • Long-term disability insurance at 2/3 base pay
• Additional Benefits:
  • Tuition reimbursement
  • Continuing education and training
  • Employee Assistance Program offering a wide variety of tools and resources
• Benefits Eligibility
  • Eligibility Begins: First of the month following your hire date
  • Eligible Employees: Full-time employees working 30 hours per week; Part-Time employees working 20 hours per week.

Farm Credit East is an Equal Opportunity Employer. As an Equal Opportunity Employer we do not discriminate on the basis of race color religion national origin sex sexual orientation gender identity or expression age marital status parental status political affiliation disability status protected veteran status genetic information or any other status protected by federal state or local law. It is our goal to make employment decisions that further the principle of equal employment opportunity by utilizing objective standards based upon an individuals qualifications for a specific job compliance with the Americans with Disabilities Act (ADA) if you have a disability and would like a reasonable accommodation in order to apply for a position with Farm Credit East please call 1- or e-mail

Required Experience:

Senior IC