Business Support Coordinator

Administrative Assistant

Performs administrative, clerical & process support. Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the VP/Director & require a high level of confidentiality.

Responsibilities:

• Own & lead projects as assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints
• Own calendar, manage schedules, anticipate needs & effectively manage department leader's time, to ensure the needs of the customer are met
• Maintain and create reports & department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc.
• Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
• Create, design and/or edit presentations for meetings/events
• Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the Public Affairs and Communication team with tasks & social activities as needed
• Order & maintain supplies needed to support the the Public Affairs and Communication Team
• Set-up & maintain 5S standards for documentation, admin & storage areas
• Support social media campaigns related to Viva Engage Page and other department related social media outlets
• Suggests & implements process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties highly confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Champion the Way
• Create and Manage batch records
• Other accountabilities, as assigned

Qualifications:

• Bachelor's Degree from an accredited university in a related field of study required
• May consider an Associate's degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environment
• May consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
• Minimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environment
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
• Pharmaceutical experience a plus
• Demonstrates excellent organizational & planning skills with a high level of attention to detail preferred

Top Skills:

• Experience supporting senior leaders or executives
• Strong organizational, project coordination, and stakeholder management skills
• Excellent communication and discretion when handling sensitive information
• The ability to manage multiple priorities in a fast-paced environment

The typical base pay for this role across the U.S. is: $33.17 - $33.17/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.